title
Top 20 Microsoft Teams Tips & Tricks

description
In this step-by-step tutorial, learn the top 20 best Microsoft Teams tips and tricks. 👋 Resources called out in this video: - Microsoft Whiteboard in-depth tutorial: https://youtu.be/Vb3JlDOeJX0 - Tasks in Teams in-depth tutorial: https://youtu.be/FJaICKh5kR8 - Shifts in Teams in-depth tutorial: https://youtu.be/7nPuWYC-wFs ⌚ Timestamps 0:00 Introduction to Microsoft Teams Tips & Tricks 0:14 Spotlight video 1:25 Don't allow attendees to unmute 2:00 Manage permissions and set who can present 2:32 Download attendance list 2:57 Whiteboard 3:53 Personalize video background 5:30 Transcribe meeting 6:56 CTRL + Shift + M shortcut to toggle mute 7:40 Order of hand raises 8:31 Live captions 9:07 Insert a quick poll 10:42 Save messages 11:48 Pin messages 12:28 Create rich text messages & announcements 13:41 Shortcut keys 14:19 Show or Hide Teams and Channels 15:28 Post to a team via email 16:11 Apps 17:15 Dark mode 17:48 Filter activity to @ mentions 📃 Watch related playlists: - Microsoft Teams: https://www.youtube.com/playlist?list=PLlKpQrBME6xJ4Mxv00syl8iOSgL-GVLMG 🚩 Connect with me on social: - LinkedIn: https://www.linkedin.com/in/kevinstratvert/ - Twitter: https://twitter.com/kevstrat - Facebook: https://www.facebook.com/Kevin-Stratvert-101912218227818 - TikTok: https://www.tiktok.com/@kevinstratvert 🔔 Subscribe to my YouTube channel: https://www.youtube.com/user/kevlers?sub_confirmation=1 🎬 Want to watch again? Navigate back to my YouTube channel at http://www.kevinstratvert.com Support me with your Amazon purchases: https://amzn.to/3kCP2yz (Purchasing through this link gives me a small commission to support videos on this channel -- the price to you is the same.) #MicrosoftTeams

detail
{'title': 'Top 20 Microsoft Teams Tips & Tricks', 'heatmap': [], 'summary': 'Learn effective meeting management with spotlight feature, attendee permissions control, and hidden functionalities. gain insights into using whiteboard for brainstorming and customizing video background. maximize productivity with practical tips including recording meetings, live captions, and quick polls.', 'chapters': [{'end': 180.99, 'segs': [{'end': 61.742, 'src': 'embed', 'start': 21.775, 'weight': 0, 'content': [{'end': 28.361, 'text': 'This is a brand new feature that just landed and with Microsoft Teams, you can now spotlight yourself in a meeting.', 'start': 21.775, 'duration': 6.586}, {'end': 34.427, 'text': 'What does that mean? Well, you can pin your video so everyone sees your video as the spotlight.', 'start': 28.681, 'duration': 5.746}, {'end': 35.468, 'text': "Let's see how this works.", 'start': 34.467, 'duration': 1.001}, {'end': 37.769, 'text': 'Now, here we have a few people in the meeting.', 'start': 35.928, 'duration': 1.841}, {'end': 41.811, 'text': "First off, let's go to the meeting controls and click on show participants.", 'start': 37.909, 'duration': 3.902}, {'end': 43.772, 'text': 'I can see all the people in the meeting.', 'start': 42.191, 'duration': 1.581}, {'end': 49.755, 'text': "When I hover over an attendee or a participant's name, you'll see an ellipses over on the right hand side.", 'start': 44.052, 'duration': 5.703}, {'end': 52.336, 'text': 'When I click on this, this shows me more options.', 'start': 50.115, 'duration': 2.221}, {'end': 53.737, 'text': "And here's the spotlight.", 'start': 52.476, 'duration': 1.261}, {'end': 55.658, 'text': 'option I can spotlight myself.', 'start': 54.097, 'duration': 1.561}, {'end': 58.24, 'text': 'If I click on someone else, I can spotlight them.', 'start': 56.058, 'duration': 2.182}, {'end': 61.742, 'text': "So maybe depending on who's presenting, I can put them in the spotlight.", 'start': 58.3, 'duration': 3.442}], 'summary': 'New microsoft teams feature allows users to spotlight themselves in meetings, pinning their video for all to see.', 'duration': 39.967, 'max_score': 21.775, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ21775.jpg'}, {'end': 135.508, 'src': 'embed', 'start': 101.65, 'weight': 4, 'content': [{'end': 105.593, 'text': 'When we click on this, there are three options and these are all relatively new.', 'start': 101.65, 'duration': 3.943}, {'end': 110.315, 'text': 'First off, I could set it so none of my attendees can unmute themselves.', 'start': 106.053, 'duration': 4.262}, {'end': 115.298, 'text': "Let's say, for example, that maybe you're a teacher and one of your students just won't be quiet.", 'start': 110.696, 'duration': 4.602}, {'end': 121.362, 'text': 'Well, you could set it so no one can unmute themselves and then you can continue your lecture without any interruption.', 'start': 115.339, 'duration': 6.023}, {'end': 124.744, 'text': 'Tip number three, you can manage permissions for your meeting.', 'start': 121.642, 'duration': 3.102}, {'end': 127.166, 'text': "What does this mean? Well, let's click in and see what we can do.", 'start': 124.824, 'duration': 2.342}, {'end': 135.508, 'text': 'Within Manage Permissions, you now have full control over your meeting and the one that I want to highlight is you can decide who can present.', 'start': 127.546, 'duration': 7.962}], 'summary': 'New options include muting attendees, managing permissions, and controlling presentation access.', 'duration': 33.858, 'max_score': 101.65, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ101650.jpg'}, {'end': 180.99, 'src': 'embed', 'start': 140.369, 'weight': 2, 'content': [{'end': 143.609, 'text': "but maybe you're presenting a lecture and you don't want them to.", 'start': 140.369, 'duration': 3.24}, {'end': 146.05, 'text': 'well, you could set it so only you can present.', 'start': 143.609, 'duration': 2.441}, {'end': 152.411, 'text': 'You could also set it so only specific people can present so this gives you a little bit more control over your meeting.', 'start': 146.33, 'duration': 6.081}, {'end': 160.637, 'text': 'Back in the ellipses and tip number four, you can download an attendance list for everyone who attended your Microsoft Teams meeting.', 'start': 152.631, 'duration': 8.006}, {'end': 164.64, 'text': 'You can see when they joined, you can see when they left, if they rejoined again.', 'start': 160.697, 'duration': 3.943}, {'end': 167.442, 'text': "So this is an effective way to track who's in your meeting.", 'start': 164.94, 'duration': 2.502}, {'end': 174.226, 'text': 'Now, the one thing to keep in mind is if you wanna track attendance, you have to download this before the meeting ends.', 'start': 167.762, 'duration': 6.464}, {'end': 177.829, 'text': "Once the meeting's over, the attendance list ends with the meeting.", 'start': 174.667, 'duration': 3.162}, {'end': 180.99, 'text': 'Tip number five, and this is one of my favorite ones.', 'start': 178.149, 'duration': 2.841}], 'summary': 'Control presentation access, track attendance, and download list in microsoft teams meetings.', 'duration': 40.621, 'max_score': 140.369, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ140369.jpg'}], 'start': 0.049, 'title': 'Microsoft teams meeting tips and tricks', 'summary': 'Covers spotlight feature for pinning video, managing attendee permissions, controlling presentations, and other hidden functionalities, providing effective meeting management.', 'chapters': [{'end': 101.23, 'start': 0.049, 'title': 'Microsoft teams: top 20 tips and tricks', 'summary': 'Covers the feature of spotlight in microsoft teams that allows users to pin their video and take over the screen in a meeting, along with other hidden functionality under the ellipses.', 'duration': 101.181, 'highlights': ['Users can now spotlight themselves in a Microsoft Teams meeting, allowing them to pin their video and take over the screen, enhancing their presence in the meeting. Spotlight feature demonstration and its impact on screen visibility.', 'Functionality hidden under the ellipses in Microsoft Teams includes additional options for participants, such as spotlighting specific individuals and accessing other features. Demonstration of functionality under ellipses and its relevance in enhancing meeting control.']}, {'end': 180.99, 'start': 101.65, 'title': 'Microsoft teams meeting tips', 'summary': 'Highlights the features of microsoft teams, including the ability to manage attendee permissions, control presentations, and download attendance lists, providing effective meeting management for teachers and presenters.', 'duration': 79.34, 'highlights': ['You can manage permissions for your meeting, including deciding who can present, providing more control over the meeting.', 'You can download an attendance list for everyone who attended your Microsoft Teams meeting, allowing effective tracking of meeting attendance.', 'You can set it so none of my attendees can unmute themselves, enabling uninterrupted lectures or presentations.', 'You can set it so only specific people can present, giving more control over presentations in the meeting.']}], 'duration': 180.941, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ49.jpg', 'highlights': ['Users can now spotlight themselves in a Microsoft Teams meeting, enhancing their presence.', 'Functionality hidden under the ellipses in Microsoft Teams includes additional options for participants.', 'You can download an attendance list for everyone who attended your Microsoft Teams meeting, allowing effective tracking of meeting attendance.', 'You can set it so only specific people can present, giving more control over presentations in the meeting.', 'You can set it so none of my attendees can unmute themselves, enabling uninterrupted lectures or presentations.']}, {'end': 329.884, 'segs': [{'end': 211.987, 'src': 'embed', 'start': 181.351, 'weight': 2, 'content': [{'end': 185.793, 'text': "Let's imagine that you're having a brainstorming session and it'd be nice to have a whiteboard.", 'start': 181.351, 'duration': 4.442}, {'end': 191.235, 'text': 'It turns out Microsoft Teams has a fully feature rich whiteboard available.', 'start': 186.133, 'duration': 5.102}, {'end': 196.638, 'text': "To access the whiteboard, let's go back up to the meeting controls up above and click on share content.", 'start': 191.516, 'duration': 5.122}, {'end': 203.441, 'text': "This opens up our sharing tray and on the far right hand side, there's an option for Microsoft whiteboard.", 'start': 197.038, 'duration': 6.403}, {'end': 204.302, 'text': "Let's click on this.", 'start': 203.582, 'duration': 0.72}, {'end': 211.987, 'text': 'This opens up Whiteboard on the web and I have all these different controls to have a really rich dialogue and brainstorming session.', 'start': 204.682, 'duration': 7.305}], 'summary': 'Microsoft teams offers a fully-featured whiteboard for brainstorming sessions, accessible through meeting controls, enabling rich dialogue.', 'duration': 30.636, 'max_score': 181.351, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ181351.jpg'}, {'end': 290.589, 'src': 'embed', 'start': 256.009, 'weight': 0, 'content': [{'end': 262.132, 'text': "Maybe you're a teacher, maybe you work for a business, you wanna have some branding, maybe you want your name to appear in the background.", 'start': 256.009, 'duration': 6.123}, {'end': 264.533, 'text': 'You can create your own custom background.', 'start': 262.452, 'duration': 2.081}, {'end': 271.355, 'text': 'If you do it with PowerPoint, you could create it, you go to save a copy and then you could save it as a GIF, a JPEG or a PNG,', 'start': 264.653, 'duration': 6.702}, {'end': 273.436, 'text': 'and then we could bring that into Microsoft Teams.', 'start': 271.355, 'duration': 2.081}, {'end': 279.779, 'text': "Back within Microsoft Teams, I'm gonna click on the ellipses up above, which has all of the additional actions.", 'start': 273.776, 'duration': 6.003}, {'end': 282.601, 'text': 'Down here, I could apply background effects.', 'start': 280.239, 'duration': 2.362}, {'end': 284.783, 'text': 'Now, most of you have probably seen this before.', 'start': 282.942, 'duration': 1.841}, {'end': 286.265, 'text': 'You could choose other images.', 'start': 284.863, 'duration': 1.402}, {'end': 290.589, 'text': 'You could also blur your background, but one of the nice things is you could add new,', 'start': 286.305, 'duration': 4.284}], 'summary': 'Create custom backgrounds in microsoft teams using powerpoint, jpeg, png, or gif files.', 'duration': 34.58, 'max_score': 256.009, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ256009.jpg'}], 'start': 181.351, 'title': 'Microsoft teams features', 'summary': 'Provides insights into accessing microsoft teams whiteboard for brainstorming and customizing video background using microsoft powerpoint.', 'chapters': [{'end': 329.884, 'start': 181.351, 'title': 'Microsoft teams: whiteboard and custom background', 'summary': 'Highlights how to access the microsoft teams whiteboard for a brainstorming session and how to fully customize the video background using microsoft powerpoint, providing insights on features and customization options.', 'duration': 148.533, 'highlights': ['Accessing Microsoft Teams whiteboard for a brainstorming session Microsoft Teams has a fully feature-rich whiteboard available, accessible through the meeting controls, enabling annotation with colors, text insertion, and post-it notes.', 'Fully customizing video background using Microsoft PowerPoint Users can design custom backgrounds in Microsoft PowerPoint, save as GIF, JPEG, or PNG, and apply them in Microsoft Teams, allowing personalized branding and design elements.', 'Customized background application in Microsoft Teams Users can add custom designed backgrounds in Microsoft Teams, preview the appearance, and apply it, providing a personalized and branded background for video calls.']}], 'duration': 148.533, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ181351.jpg', 'highlights': ['Fully customizing video background using Microsoft PowerPoint Users can design custom backgrounds in Microsoft PowerPoint, save as GIF, JPEG, or PNG, and apply them in Microsoft Teams, allowing personalized branding and design elements.', 'Customized background application in Microsoft Teams Users can add custom designed backgrounds in Microsoft Teams, preview the appearance, and apply it, providing a personalized and branded background for video calls.', 'Accessing Microsoft Teams whiteboard for a brainstorming session Microsoft Teams has a fully feature-rich whiteboard available, accessible through the meeting controls, enabling annotation with colors, text insertion, and post-it notes.']}, {'end': 1157.135, 'segs': [{'end': 359.002, 'src': 'embed', 'start': 329.944, 'weight': 0, 'content': [{'end': 332.245, 'text': 'How cool is that? Tip number seven.', 'start': 329.944, 'duration': 2.301}, {'end': 338.349, 'text': "Did you know that you can get a transcript of a Microsoft Teams meeting? Let's say you miss a meeting.", 'start': 332.346, 'duration': 6.003}, {'end': 341.791, 'text': 'You can listen to the recording, but that takes a little bit of time.', 'start': 338.689, 'duration': 3.102}, {'end': 345.132, 'text': 'Or alternatively, you can simply read a transcript.', 'start': 342.031, 'duration': 3.101}, {'end': 347.674, 'text': "That's a much quicker way to consume content.", 'start': 345.373, 'duration': 2.301}, {'end': 352.337, 'text': 'To get a transcript of a meeting, first off, we have to record the meeting.', 'start': 348.234, 'duration': 4.103}, {'end': 356.7, 'text': 'To record a meeting, go up to the more actions menu and click on start recording.', 'start': 352.697, 'duration': 4.003}, {'end': 359.002, 'text': 'This now kicks off a recording.', 'start': 357.221, 'duration': 1.781}], 'summary': 'Microsoft teams allows you to get a transcript of meetings, making it quicker to consume content.', 'duration': 29.058, 'max_score': 329.944, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ329944.jpg'}, {'end': 479.701, 'src': 'embed', 'start': 450.84, 'weight': 1, 'content': [{'end': 453.302, 'text': "And if you press all of those, that'll unmute your microphone.", 'start': 450.84, 'duration': 2.462}, {'end': 455.945, 'text': "And if you press it again, it'll toggle your microphone again.", 'start': 453.383, 'duration': 2.562}, {'end': 456.907, 'text': "So now it's muted.", 'start': 456.046, 'duration': 0.861}, {'end': 461.592, 'text': "That's a quick shortcut key that you can very easily use to both mute and unmute your mic.", 'start': 457.247, 'duration': 4.345}, {'end': 463.233, 'text': 'Tip number nine.', 'start': 461.812, 'duration': 1.421}, {'end': 468.115, 'text': 'did you know that when someone raises their hand in a Microsoft Teams meeting,', 'start': 463.233, 'duration': 4.882}, {'end': 472.697, 'text': 'their name appears in the list in the order in which they raised their hand?', 'start': 468.115, 'duration': 4.582}, {'end': 476.899, 'text': "So let's say that you're a teacher and you have a whole bunch of people with their hand up.", 'start': 472.997, 'duration': 3.902}, {'end': 479.701, 'text': 'you can start from the top of the list and move your way down.', 'start': 476.899, 'duration': 2.802}], 'summary': 'Shortcut key mutes/unmutes mic; raised hands in teams appear in order.', 'duration': 28.861, 'max_score': 450.84, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ450840.jpg'}, {'end': 541.927, 'src': 'embed', 'start': 508.099, 'weight': 3, 'content': [{'end': 510.781, 'text': 'I simply go in the order in which people raise their hand.', 'start': 508.099, 'duration': 2.682}, {'end': 513.883, 'text': 'Tip number 10 and this is a pretty cool one.', 'start': 511.041, 'duration': 2.842}, {'end': 517.885, 'text': 'You can turn on live captions in your Microsoft Teams meeting.', 'start': 514.222, 'duration': 3.663}, {'end': 524.349, 'text': "Let's say maybe the audio is not that good or maybe it's a little hard to understand someone, have the computer create captions for you.", 'start': 518.166, 'duration': 6.183}, {'end': 531.134, 'text': "To turn on captions, let's go back up to the more actions menu and there's an option to turn on live captions.", 'start': 524.69, 'duration': 6.444}, {'end': 534.056, 'text': "I just turned it on and let's see how this works.", 'start': 531.514, 'duration': 2.542}, {'end': 541.927, 'text': "Look at that! My captions are appearing at the bottom of the screen and it's, in a sense, captioning every single thing I say.", 'start': 534.781, 'duration': 7.146}], 'summary': 'Tip: use live captions in microsoft teams for better meeting audio clarity.', 'duration': 33.828, 'max_score': 508.099, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ508099.jpg'}, {'end': 638.724, 'src': 'embed', 'start': 606.645, 'weight': 4, 'content': [{'end': 608.167, 'text': "Next, let's click on next.", 'start': 606.645, 'duration': 1.522}, {'end': 611.048, 'text': 'I can now preview what my survey will look like.', 'start': 608.547, 'duration': 2.501}, {'end': 612.189, 'text': 'That looks pretty good to me.', 'start': 611.129, 'duration': 1.06}, {'end': 613.27, 'text': "I'm gonna send this.", 'start': 612.409, 'duration': 0.861}, {'end': 617.092, 'text': "I've now inserted my survey into the general channel.", 'start': 613.55, 'duration': 3.542}, {'end': 618.833, 'text': 'Up above, I see my poll.', 'start': 617.512, 'duration': 1.321}, {'end': 620.734, 'text': 'Anyone could come in here and answer it.', 'start': 618.973, 'duration': 1.761}, {'end': 623.635, 'text': 'And right down below, I can see the results.', 'start': 621.054, 'duration': 2.581}, {'end': 626.377, 'text': "Now, there's only one right answer for lunch.", 'start': 623.996, 'duration': 2.381}, {'end': 630.279, 'text': "If you've seen any of my videos before, you know that the right answer is cookies.", 'start': 626.477, 'duration': 3.802}, {'end': 633.401, 'text': "So I'm gonna select cookies for lunch and then submit my vote.", 'start': 630.619, 'duration': 2.782}, {'end': 638.724, 'text': "Now that I've submitted my vote here, you can see that 100% of the votes are for cookies.", 'start': 633.721, 'duration': 5.003}], 'summary': 'Survey inserted into channel received 100% votes for cookies.', 'duration': 32.079, 'max_score': 606.645, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ606645.jpg'}, {'end': 732.481, 'src': 'embed', 'start': 703.318, 'weight': 5, 'content': [{'end': 708.365, 'text': 'This is a nice way to stay on top of action items on you from various channels.', 'start': 703.318, 'duration': 5.047}, {'end': 719.052, 'text': 'tip number 13 not only can you save messages within a channel, but you could also pin chat messages if you want to follow up on them later here.', 'start': 708.846, 'duration': 10.206}, {'end': 722.475, 'text': "for example, let's say i have this conversation with diego.", 'start': 719.052, 'duration': 3.423}, {'end': 725.817, 'text': "it looks like he asked me a question, but once again i'm filming a tutorial.", 'start': 722.475, 'duration': 3.342}, {'end': 727.538, 'text': "i don't have the time to answer.", 'start': 725.817, 'duration': 1.721}, {'end': 732.481, 'text': 'i can hover over his message and once again more value under the ellipses.', 'start': 727.538, 'duration': 4.943}], 'summary': 'Stay organized by saving and pinning messages for follow-up.', 'duration': 29.163, 'max_score': 703.318, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ703318.jpg'}, {'end': 831.211, 'src': 'embed', 'start': 805.76, 'weight': 7, 'content': [{'end': 812.67, 'text': 'And you could even choose can people reply or maybe only moderators can reply and you could even post in multiple channels.', 'start': 805.76, 'duration': 6.91}, {'end': 817.618, 'text': "Let's say you have a big announcement and you want to make sure everyone sees it posted in multiple channels.", 'start': 812.71, 'duration': 4.908}, {'end': 821.203, 'text': 'This is new functionality that just landed and there are lots of uses for it.', 'start': 817.678, 'duration': 3.525}, {'end': 825.166, 'text': 'Tip number 15, shortcut keys in Microsoft Teams.', 'start': 821.423, 'duration': 3.743}, {'end': 831.211, 'text': 'Earlier when we were in a meeting, I showed you a very quick shortcut key, how you could toggle your microphone on and off.', 'start': 825.586, 'duration': 5.625}], 'summary': 'New functionality in teams allows posting in multiple channels for better communication and engagement.', 'duration': 25.451, 'max_score': 805.76, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ805760.jpg'}, {'end': 941.623, 'src': 'embed', 'start': 915.392, 'weight': 6, 'content': [{'end': 921.474, 'text': 'Now even within a team, there might be many different channels and maybe one channel is more important to you than others.', 'start': 915.392, 'duration': 6.082}, {'end': 929.317, 'text': 'You can right click on a channel and you can pin the channel to the top of your list giving you easy access back to that channel.', 'start': 921.874, 'duration': 7.443}, {'end': 931.318, 'text': 'Tip number 17,.', 'start': 929.597, 'duration': 1.721}, {'end': 936.36, 'text': 'did you know that you can post in a Microsoft Teams channel via email?', 'start': 931.318, 'duration': 5.042}, {'end': 941.623, 'text': "You don't just have to come into Microsoft Teams and either reply or start a new conversation.", 'start': 936.741, 'duration': 4.882}], 'summary': 'Pin important channels for easy access and post via email in microsoft teams.', 'duration': 26.231, 'max_score': 915.392, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ915392.jpg'}, {'end': 1046.453, 'src': 'embed', 'start': 1019.99, 'weight': 8, 'content': [{'end': 1025.655, 'text': "if you want to go deep, but let's say that you want to manage an on-call schedule or maybe retail shifts,", 'start': 1019.99, 'duration': 5.665}, {'end': 1029.799, 'text': 'you can use the Shifts app in Microsoft Teams to manage all of that.', 'start': 1025.655, 'duration': 4.144}, {'end': 1035.605, 'text': 'So you get tons and tons of power by bringing in these first and third party apps into Microsoft Teams.', 'start': 1029.839, 'duration': 5.766}, {'end': 1042.849, 'text': "Tip number 19, so far throughout this entire tutorial, I've been using a light mode of Microsoft Teams.", 'start': 1035.964, 'duration': 6.885}, {'end': 1046.453, 'text': 'You can very easily switch it into dark mode if you wanna.', 'start': 1043.271, 'duration': 3.182}], 'summary': 'Use shifts app in microsoft teams to manage on-call and retail shifts, with option to switch to dark mode.', 'duration': 26.463, 'max_score': 1019.99, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ1019990.jpg'}, {'end': 1093.653, 'src': 'embed', 'start': 1065.146, 'weight': 10, 'content': [{'end': 1067.986, 'text': "That's so much nicer and easier on the eyes.", 'start': 1065.146, 'duration': 2.84}, {'end': 1071.767, 'text': 'Tip number 20 and this is the last tip of today.', 'start': 1068.226, 'duration': 3.541}, {'end': 1076.868, 'text': "If you're part of a large organization, there might be lots of different activity happening,", 'start': 1072.187, 'duration': 4.681}, {'end': 1080.149, 'text': "and it could be difficult to stay on top of what's important to you.", 'start': 1076.868, 'duration': 3.281}, {'end': 1083.09, 'text': 'Luckily, Microsoft Teams helps us with this.', 'start': 1080.569, 'duration': 2.521}, {'end': 1088.471, 'text': "On the left-hand rail, let's click on activity and this shows us our activity feed.", 'start': 1083.75, 'duration': 4.721}, {'end': 1093.653, 'text': 'Up over here in the right-hand corner of that, you can filter all of your activity.', 'start': 1089.131, 'duration': 4.522}], 'summary': 'Microsoft teams simplifies tracking activity in large organizations, with a dedicated activity feed and filtering option.', 'duration': 28.507, 'max_score': 1065.146, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ1065146.jpg'}], 'start': 329.944, 'title': 'Using microsoft teams effectively', 'summary': 'Provides tips for recording and managing microsoft teams meetings, including obtaining transcripts, muting/unmuting microphones, and offers 20 practical tips for maximizing productivity, such as using live captions, quick polls, saving and pinning messages, and utilizing dark mode.', 'chapters': [{'end': 468.115, 'start': 329.944, 'title': 'Transcript tips: recording and managing microsoft teams meetings', 'summary': 'Explains how to obtain a transcript of a microsoft teams meeting, highlighting the process of recording, accessing, and editing the transcript, as well as a shortcut for muting and unmuting the microphone during the meeting.', 'duration': 138.171, 'highlights': ['The process of obtaining a transcript of a Microsoft Teams meeting is explained, emphasizing the steps of recording, accessing, and editing the transcript, as well as the ability to search the transcript and ensure its accuracy.', 'A shortcut key (control shift M) for quickly muting and unmuting the microphone during a Microsoft Teams meeting is shared, providing a convenient way to manage the microphone without using the toggle button.', 'The importance of obtaining a transcript of a Microsoft Teams meeting for efficient content consumption is highlighted, as it offers a quicker alternative to listening to the recording.']}, {'end': 1157.135, 'start': 468.115, 'title': 'Maximizing microsoft teams', 'summary': 'Provides 20 practical tips for using microsoft teams effectively, including features like live captions, quick polls, saving and pinning messages, creating rich text messages and announcements, keyboard shortcuts, organizing teams and channels, posting via email, integrating apps, and using dark mode to enhance productivity.', 'duration': 689.02, 'highlights': ['You can turn on live captions in your Microsoft Teams meeting, enabling the computer to create captions for you. Enabling live captions can help improve understanding, especially in situations with poor audio quality, making it easier to follow along during meetings.', 'You can very easily insert a quick poll into a conversation or within a channel, allowing for easy survey creation and participation. Creating quick polls enables easy gathering of opinions or preferences within the team, ensuring quick decision-making and consensus building.', 'You can save and unsave messages within a channel to stay on top of action items and follow up on them later. The ability to save messages serves as a task list for follow-ups, helping to prioritize and manage action items effectively within Microsoft Teams.', "You can organize your teams and channels based on what's important to you, including the ability to hide and pin teams and channels for easy access. Organizing teams and channels based on importance and relevance allows for a customized and efficient navigation experience within Microsoft Teams.", 'You can post in a Microsoft Teams channel via email, providing an alternative method for communication and collaboration. The ability to post via email offers flexibility in communication, allowing users to engage with teams and channels directly from their email platform.', 'You can integrate apps like Planner and Shifts into Microsoft Teams to enhance task and schedule management. Integrating apps like Planner and Shifts expands the functionality of Microsoft Teams, providing powerful tools for task and schedule organization.', 'You can switch Microsoft Teams into dark mode for a more comfortable viewing experience. Enabling dark mode can reduce eye strain and improve visual comfort during prolonged usage of Microsoft Teams, promoting a more pleasant user experience.', 'You can filter and manage your activity feed in Microsoft Teams, including filtering based on at mentions to stay informed and follow up on important interactions. Efficiently managing activity feed and filtering at mentions allows users to prioritize and address relevant interactions, ensuring effective communication and collaboration within Microsoft Teams.']}], 'duration': 827.191, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/w_NOLTAzDaQ/pics/w_NOLTAzDaQ329944.jpg', 'highlights': ['Obtaining a transcript of a Microsoft Teams meeting is explained, emphasizing the steps of recording, accessing, and editing the transcript, as well as the ability to search the transcript and ensure its accuracy.', 'A shortcut key (control shift M) for quickly muting and unmuting the microphone during a Microsoft Teams meeting is shared, providing a convenient way to manage the microphone without using the toggle button.', 'The importance of obtaining a transcript of a Microsoft Teams meeting for efficient content consumption is highlighted, as it offers a quicker alternative to listening to the recording.', 'You can turn on live captions in your Microsoft Teams meeting, enabling the computer to create captions for you. Enabling live captions can help improve understanding, especially in situations with poor audio quality, making it easier to follow along during meetings.', 'You can very easily insert a quick poll into a conversation or within a channel, allowing for easy survey creation and participation. Creating quick polls enables easy gathering of opinions or preferences within the team, ensuring quick decision-making and consensus building.', 'You can save and unsave messages within a channel to stay on top of action items and follow up on them later. The ability to save messages serves as a task list for follow-ups, helping to prioritize and manage action items effectively within Microsoft Teams.', "You can organize your teams and channels based on what's important to you, including the ability to hide and pin teams and channels for easy access. Organizing teams and channels based on importance and relevance allows for a customized and efficient navigation experience within Microsoft Teams.", 'You can post in a Microsoft Teams channel via email, providing an alternative method for communication and collaboration. The ability to post via email offers flexibility in communication, allowing users to engage with teams and channels directly from their email platform.', 'You can integrate apps like Planner and Shifts into Microsoft Teams to enhance task and schedule management. Integrating apps like Planner and Shifts expands the functionality of Microsoft Teams, providing powerful tools for task and schedule organization.', 'You can switch Microsoft Teams into dark mode for a more comfortable viewing experience. Enabling dark mode can reduce eye strain and improve visual comfort during prolonged usage of Microsoft Teams, promoting a more pleasant user experience.', 'You can filter and manage your activity feed in Microsoft Teams, including filtering based on at mentions to stay informed and follow up on important interactions. Efficiently managing activity feed and filtering at mentions allows users to prioritize and address relevant interactions, ensuring effective communication and collaboration within Microsoft Teams.']}], 'highlights': ['Users can spotlight themselves in a Microsoft Teams meeting, enhancing their presence.', 'Functionality hidden under the ellipses in Microsoft Teams includes additional options for participants.', 'You can download an attendance list for everyone who attended your Microsoft Teams meeting, allowing effective tracking of meeting attendance.', 'You can set it so only specific people can present, giving more control over presentations in the meeting.', 'You can set it so none of my attendees can unmute themselves, enabling uninterrupted lectures or presentations.', 'Fully customizing video background using Microsoft PowerPoint Users can design custom backgrounds in Microsoft PowerPoint, save as GIF, JPEG, or PNG, and apply them in Microsoft Teams, allowing personalized branding and design elements.', 'Customized background application in Microsoft Teams Users can add custom designed backgrounds in Microsoft Teams, preview the appearance, and apply it, providing a personalized and branded background for video calls.', 'Accessing Microsoft Teams whiteboard for a brainstorming session Microsoft Teams has a fully feature-rich whiteboard available, accessible through the meeting controls, enabling annotation with colors, text insertion, and post-it notes.', 'Obtaining a transcript of a Microsoft Teams meeting is explained, emphasizing the steps of recording, accessing, and editing the transcript, as well as the ability to search the transcript and ensure its accuracy.', 'A shortcut key (control shift M) for quickly muting and unmuting the microphone during a Microsoft Teams meeting is shared, providing a convenient way to manage the microphone without using the toggle button.', 'The importance of obtaining a transcript of a Microsoft Teams meeting for efficient content consumption is highlighted, as it offers a quicker alternative to listening to the recording.', 'You can turn on live captions in your Microsoft Teams meeting, enabling the computer to create captions for you. Enabling live captions can help improve understanding, especially in situations with poor audio quality, making it easier to follow along during meetings.', 'You can very easily insert a quick poll into a conversation or within a channel, allowing for easy survey creation and participation. Creating quick polls enables easy gathering of opinions or preferences within the team, ensuring quick decision-making and consensus building.', 'You can save and unsave messages within a channel to stay on top of action items and follow up on them later. The ability to save messages serves as a task list for follow-ups, helping to prioritize and manage action items effectively within Microsoft Teams.', "You can organize your teams and channels based on what's important to you, including the ability to hide and pin teams and channels for easy access. Organizing teams and channels based on importance and relevance allows for a customized and efficient navigation experience within Microsoft Teams.", 'You can post in a Microsoft Teams channel via email, providing an alternative method for communication and collaboration. The ability to post via email offers flexibility in communication, allowing users to engage with teams and channels directly from their email platform.', 'You can integrate apps like Planner and Shifts into Microsoft Teams to enhance task and schedule management. Integrating apps like Planner and Shifts expands the functionality of Microsoft Teams, providing powerful tools for task and schedule organization.', 'You can switch Microsoft Teams into dark mode for a more comfortable viewing experience. Enabling dark mode can reduce eye strain and improve visual comfort during prolonged usage of Microsoft Teams, promoting a more pleasant user experience.', 'You can filter and manage your activity feed in Microsoft Teams, including filtering based on at mentions to stay informed and follow up on important interactions. Efficiently managing activity feed and filtering at mentions allows users to prioritize and address relevant interactions, ensuring effective communication and collaboration within Microsoft Teams.']}