title
✅ How to set SharePoint Permissions - Tutorial

description
In this step-by-step tutorial, learn how to set permissions for your SharePoint site, document library, and individual documents. Set owners, members, and viewers. 👋 Additional resources - Intro to SharePoint video: https://youtu.be/5nrxp7lc0so - Overview of document libraries: https://youtu.be/26sc2oiMh7Q ⌚ Timestamps 0:00 Introduction 0:38 Intro SharePoint 1:04 Set permissions for new Team site 4:42 Private vs. Public group 5:27 Add new owner or member 6:55 Add guests outside organization 7:28 Switch between public & private groups 9:29 Owner vs. member 10:33 Site permissions 12:01 Change how members can share 12:51 Allow access requests 13:10 Advanced permission settings 14:26 Grant permissions 16:35 Permission levels 18:10 Permission inheritance 18:46 Document library permissions 19:42 Individual document permissions 21:12 Wrap up 📃 Watch related playlists - Playlist with all my videos on SharePoint: https://youtube.com/playlist?list=PLlKpQrBME6xLB0wtdoFraKMzavqFSPp7I 🚩 Connect with me on social - LinkedIn: https://www.linkedin.com/in/kevinstratvert/ - Discord: https://discord.gg/kHuujY2pZf - Twitter: https://twitter.com/kevstrat - Facebook: https://www.facebook.com/Kevin-Stratvert-101912218227818 - TikTok: https://www.tiktok.com/@kevinstratvert - Instagram: https://www.instagram.com/kevinstratvert/ 🙏 Request How To Tutorial Videos https://forms.gle/BDrTNUoxheEoMLGt5 🔔 Subscribe to my YouTube channel https://www.youtube.com/user/kevlers?sub_confirmation=1 🎬 Want to watch again? Navigate back to my YouTube channel quickly http://www.kevinstratvert.com 🛍 Support me with your Amazon purchases: https://amzn.to/3kCP2yz ⚖ As full disclosure, I use affiliate links above. Purchasing through these links gives me a small commission to support videos on this channel -- the price to you is the same. #stratvert

detail
{'title': '✅ How to set SharePoint Permissions - Tutorial', 'heatmap': [{'end': 683.772, 'start': 655.051, 'weight': 0.722}, {'end': 818.952, 'start': 782.328, 'weight': 0.955}, {'end': 1158.771, 'start': 1110.378, 'weight': 0.836}, {'end': 1230.587, 'start': 1178.226, 'weight': 0.73}], 'summary': 'Learn how to set permissions in microsoft sharepoint through tutorials covering various aspects, including setting up private sites, managing permissions, defining roles, and utilizing permission levels for secure and efficient access to sensitive content.', 'chapters': [{'end': 146.779, 'segs': [{'end': 108.35, 'src': 'embed', 'start': 45.462, 'weight': 0, 'content': [{'end': 53.928, 'text': "I wanted to call out that if you're brand new to SharePoint and maybe you haven't used it before and you want to understand well what are the benefits?", 'start': 45.462, 'duration': 8.466}, {'end': 55.889, 'text': 'How could you start taking advantage of it?', 'start': 54.028, 'duration': 1.861}, {'end': 60.532, 'text': "I've included a link to an introductory video down below in the description.", 'start': 56.449, 'duration': 4.083}, {'end': 64.214, 'text': "that'll give a very good overview of how you can start using SharePoint.", 'start': 60.532, 'duration': 3.682}, {'end': 67.737, 'text': "With that now out of the way, let's dig into permissions.", 'start': 64.513, 'duration': 3.224}, {'end': 72.422, 'text': 'You can set your permissions upfront when you create a new SharePoint site.', 'start': 68.378, 'duration': 4.044}, {'end': 77.687, 'text': 'You can also go back to an existing SharePoint site and you can modify your permissions.', 'start': 72.822, 'duration': 4.865}, {'end': 86.515, 'text': "Now, I am a little embarrassed to say at The Kevin Cookie Company, we've recently had an employee who stole our secret cookie recipes.", 'start': 78.388, 'duration': 8.127}, {'end': 93.72, 'text': "It's really been a big hit to the company and part of the problem was we just didn't have good permissions in place.", 'start': 87.356, 'duration': 6.364}, {'end': 100.644, 'text': "So today I'm on point to set up a new SharePoint site and I need to make sure that I set the proper permissions,", 'start': 94.2, 'duration': 6.444}, {'end': 103.666, 'text': "and for this I'm going to set up a new SharePoint site.", 'start': 100.644, 'duration': 3.022}, {'end': 108.35, 'text': 'Up in the top left hand corner, I can click on this link to create a new site.', 'start': 104.506, 'duration': 3.844}], 'summary': 'New sharepoint user learns benefits, sets permissions for site, due to security breach.', 'duration': 62.888, 'max_score': 45.462, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s45462.jpg'}], 'start': 3.673, 'title': 'Setting permissions in sharepoint', 'summary': 'Discusses the importance of setting permissions in microsoft sharepoint, showcasing the process of setting permissions for a new sharepoint site, and how it can prevent security breaches like the theft of confidential information.', 'chapters': [{'end': 146.779, 'start': 3.673, 'title': 'Setting permissions in sharepoint', 'summary': 'Discusses the importance of setting permissions in microsoft sharepoint, showcasing the process of setting permissions for a new sharepoint site, and how it can prevent security breaches like the theft of confidential information.', 'duration': 143.106, 'highlights': ['The importance of setting permissions in Microsoft SharePoint is highlighted by a recent security breach at The Kevin Cookie Company, where an employee stole secret cookie recipes due to inadequate permissions. The Kevin Cookie Company experienced a security breach due to inadequate permissions, leading to the theft of secret cookie recipes.', 'The chapter demonstrates the process of setting permissions for a new SharePoint site, including creating a new site and selecting the type of site, such as a team site or a communication site. The process of creating a new SharePoint site and selecting the type of site, like a team site or a communication site, is demonstrated.', 'The video link to an introductory video about SharePoint benefits is included in the description to provide an overview of using SharePoint. An introductory video about SharePoint benefits is included in the description to provide an overview of using SharePoint.']}], 'duration': 143.106, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s3673.jpg', 'highlights': ['The importance of setting permissions in Microsoft SharePoint is highlighted by a recent security breach at The Kevin Cookie Company, where an employee stole secret cookie recipes due to inadequate permissions.', 'The chapter demonstrates the process of setting permissions for a new SharePoint site, including creating a new site and selecting the type of site, such as a team site or a communication site.', 'The video link to an introductory video about SharePoint benefits is included in the description to provide an overview of using SharePoint.']}, {'end': 293.814, 'segs': [{'end': 211.594, 'src': 'embed', 'start': 188.212, 'weight': 2, 'content': [{'end': 195.237, 'text': 'I could also set up a private SharePoint site and this is where I can define all of the members who have access to this site.', 'start': 188.212, 'duration': 7.025}, {'end': 197.759, 'text': "For this SharePoint site, I'll select private.", 'start': 195.837, 'duration': 1.922}, {'end': 202.622, 'text': 'Now, one thing to keep in mind is just because you choose public or private here,', 'start': 198.259, 'duration': 4.363}, {'end': 208.166, 'text': "we can always come back in later on and we can change this option and I'll show you exactly how you can do that.", 'start': 202.622, 'duration': 5.544}, {'end': 211.594, 'text': "All these other settings look good, so I'll click on next.", 'start': 208.987, 'duration': 2.607}], 'summary': 'Setting up a private sharepoint site with the option to change access later.', 'duration': 23.382, 'max_score': 188.212, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s188212.jpg'}, {'end': 266.906, 'src': 'embed', 'start': 233.657, 'weight': 0, 'content': [{'end': 234.978, 'text': 'I control the site security.', 'start': 233.657, 'duration': 1.321}, {'end': 237.84, 'text': 'I could even delete this entire site if I wanted to.', 'start': 235.098, 'duration': 2.742}, {'end': 240.121, 'text': 'So, owners have full control.', 'start': 238.22, 'duration': 1.901}, {'end': 242.263, 'text': 'So, think carefully before you add someone.', 'start': 240.242, 'duration': 2.021}, {'end': 245.246, 'text': 'Down below, you can also add members.', 'start': 243.024, 'duration': 2.222}, {'end': 248.509, 'text': 'So what is a member and how is that different from an owner?', 'start': 245.626, 'duration': 2.883}, {'end': 254.874, 'text': 'Well, as a member, well, you can add other members, but you need approval from owners before you can add them.', 'start': 248.989, 'duration': 5.885}, {'end': 261.56, 'text': "You could also add, edit, delete content, you could create lists, but you can't go in and you can't delete the site.", 'start': 255.515, 'duration': 6.045}, {'end': 266.906, 'text': "So it's a little bit more restricted in terms of what you can do as a member compared to an owner.", 'start': 261.62, 'duration': 5.286}], 'summary': 'Owners have full control of site security, can delete site, members can add other members with owner approval, more restricted capabilities for members compared to owners.', 'duration': 33.249, 'max_score': 233.657, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s233657.jpg'}], 'start': 147.019, 'title': 'Setting up a private sharepoint site', 'summary': 'Discusses setting up a private sharepoint site for housing cookie recipes, including defining permissions for owners and members, with an emphasis on the importance of carefully considering who to grant access to.', 'chapters': [{'end': 293.814, 'start': 147.019, 'title': 'Setting up a private sharepoint site', 'summary': 'Discusses setting up a private sharepoint site for housing cookie recipes, including defining permissions for owners and members, with an emphasis on the importance of carefully considering who to grant access to.', 'duration': 146.795, 'highlights': ['Setting up a private SharePoint site for housing cookie recipes The chapter discusses the process of setting up a private SharePoint site to house cookie recipes.', 'Defining permissions for owners and members It explains the differences between owners and members in terms of permissions, with owners having full control and members having more restricted capabilities, such as needing approval from owners to add other members.', 'Importance of carefully considering who to grant access to Emphasizes the significance of carefully considering who to add as owners or members, highlighting the potential risks of unauthorized access and the need for approval before adding members.']}], 'duration': 146.795, 'thumbnail': '', 'highlights': ['Defining permissions for owners and members It explains the differences between owners and members in terms of permissions, with owners having full control and members having more restricted capabilities, such as needing approval from owners to add other members.', 'Importance of carefully considering who to grant access to Emphasizes the significance of carefully considering who to add as owners or members, highlighting the potential risks of unauthorized access and the need for approval before adding members.', 'Setting up a private SharePoint site for housing cookie recipes The chapter discusses the process of setting up a private SharePoint site to house cookie recipes.']}, {'end': 569.797, 'segs': [{'end': 337.659, 'src': 'embed', 'start': 311.307, 'weight': 4, 'content': [{'end': 318.489, 'text': "When Diego tries to access this site, he's greeted with this message that tells him that he needs permission to access this site,", 'start': 311.307, 'duration': 7.182}, {'end': 320.47, 'text': "so he's unable to see it by default.", 'start': 318.489, 'duration': 1.981}, {'end': 327.652, 'text': 'Now, he could come in and he could request access, but then me as the owner, I would have to grant Diego access to this site.', 'start': 320.99, 'duration': 6.662}, {'end': 333.576, 'text': "Now, I do feel kind of bad that Diego can't access this site and he can't see our secret recipe.", 'start': 328.012, 'duration': 5.564}, {'end': 337.659, 'text': 'I mean he is part of the leadership team, so he should probably have access.', 'start': 333.636, 'duration': 4.023}], 'summary': 'Diego needs permission to access site, part of leadership team.', 'duration': 26.352, 'max_score': 311.307, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s311307.jpg'}, {'end': 443.767, 'src': 'embed', 'start': 414.48, 'weight': 0, 'content': [{'end': 415.721, 'text': 'Only the owner can do that.', 'start': 414.48, 'duration': 1.241}, {'end': 422.322, 'text': 'Back now in my view, once again, I could click over here on members and I could add any number of members.', 'start': 416.261, 'duration': 6.061}, {'end': 429.624, 'text': 'And when I click on add members, I can add people in my organization or I could even add people outside of my organization.', 'start': 422.742, 'duration': 6.882}, {'end': 434.425, 'text': "So let's say maybe we have a contractor who is going to help us at the Kevin Cookie Company.", 'start': 430.004, 'duration': 4.421}, {'end': 439.806, 'text': 'I could type in their email address here and that would give them guest access to our SharePoint site.', 'start': 434.885, 'duration': 4.921}, {'end': 443.767, 'text': 'Now, once again, this is a highly prized asset of our cookie recipe.', 'start': 440.186, 'duration': 3.581}], 'summary': 'Owner can add members, including contractors, to sharepoint site for guest access.', 'duration': 29.287, 'max_score': 414.48, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s414480.jpg'}, {'end': 483.613, 'src': 'embed', 'start': 452.75, 'weight': 1, 'content': [{'end': 457.091, 'text': 'So I need to come in and add every single member who has access to this site.', 'start': 452.75, 'duration': 4.341}, {'end': 459.092, 'text': "Now let's say that actually,", 'start': 457.651, 'duration': 1.441}, {'end': 468.3, 'text': 'I was just creating a SharePoint site and I want to be super transparent and let anyone in the organization come in and access this site and any files within this site.', 'start': 459.092, 'duration': 9.208}, {'end': 470.762, 'text': 'I can change this to a public group.', 'start': 468.841, 'duration': 1.921}, {'end': 475.266, 'text': "So just because I set it up front doesn't mean I can't go back later and change that.", 'start': 471.083, 'duration': 4.183}, {'end': 483.613, 'text': "To change this, you can go up to the settings gear in the top right hand corner, and within this menu there's an option called site information.", 'start': 476.027, 'duration': 7.586}], 'summary': 'Users can add every member to a sharepoint site and change access to a public group. site settings allow for easy adjustments.', 'duration': 30.863, 'max_score': 452.75, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s452750.jpg'}], 'start': 294.434, 'title': 'Sharepoint site management', 'summary': "Covers sharepoint site access, member management, and privacy settings, showcasing patty's access as a member, diego's lack of access, owner's exclusive rights to manage members, and the process of changing privacy settings for a sharepoint site.", 'chapters': [{'end': 333.576, 'start': 294.434, 'title': 'Sharepoint site access', 'summary': "Demonstrates how different users' access to a sharepoint site is determined, with patty as a member having access, while diego, a non-member, is unable to view the site and requires permission from the owner.", 'duration': 39.142, 'highlights': ['Diego, as a non-member, is unable to access the SharePoint site without permission from the owner, highlighting the strict access control in place.', 'Patty, being a member of the site, has access to the SharePoint site, demonstrating the privileges granted to members.', "The owner would need to grant Diego access to the site if he requests it, showcasing the owner's role in managing access permissions."]}, {'end': 414.259, 'start': 333.636, 'title': 'Managing sharepoint site members', 'summary': 'Demonstrates the process of adding and managing members in a sharepoint site, where the owner has the exclusive rights to add or elevate members, while members have limited access and cannot modify permissions.', 'duration': 80.623, 'highlights': ['The owner of a SharePoint site can easily add and manage members, as demonstrated by adding the HR manager Diego and controlling their permissions. The owner can add and manage members, such as adding the HR manager Diego and controlling their permissions.', "Members of the SharePoint site have limited access and cannot add or elevate other members, distinguishing their permissions from that of the owner. Members, like Patty and Diego, have restricted access and cannot add or elevate other members, distinguishing their permissions from the owner's.", 'The owner has the exclusive right to add and elevate members, while also having the ability to modify permissions, ensuring control over the member management process. The owner has the exclusive right to add and elevate members, while also having the ability to modify permissions, ensuring control over the member management process.']}, {'end': 569.797, 'start': 414.48, 'title': 'Sharepoint site privacy settings', 'summary': 'Demonstrates how to manage privacy settings for a sharepoint site, including adding members, changing from private to public group, and controlling access for internal and external users.', 'duration': 155.317, 'highlights': ['Initially, the owner can add members to the SharePoint site and grant guest access to external users by entering their email addresses, providing flexibility in managing access (e.g., contractors, external collaborators).', 'The process of changing a SharePoint site from private to public group is explained, highlighting the flexibility to adjust access settings at any time, allowing for transparency and easy internal access for all organization members.', 'The ability to switch the privacy settings of the SharePoint site to a public group is demonstrated, enabling internal organization members to access the site and its contents, promoting ease of sharing non-confidential information within the company.', "The option to revert the SharePoint site back to a private group is highlighted, emphasizing the owner's control over access and confidentiality of the site and its contents, ensuring that only specified members have access.", 'The demonstration of how setting the SharePoint site to a public group allows any internal organization member to access its contents, thereby facilitating easy sharing of non-confidential information within the company.']}], 'duration': 275.363, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s294434.jpg', 'highlights': ['The owner has the exclusive right to add and elevate members, while also having the ability to modify permissions, ensuring control over the member management process.', 'Initially, the owner can add members to the SharePoint site and grant guest access to external users by entering their email addresses, providing flexibility in managing access (e.g., contractors, external collaborators).', 'The demonstration of how setting the SharePoint site to a public group allows any internal organization member to access its contents, thereby facilitating easy sharing of non-confidential information within the company.', 'The process of changing a SharePoint site from private to public group is explained, highlighting the flexibility to adjust access settings at any time, allowing for transparency and easy internal access for all organization members.', 'Diego, as a non-member, is unable to access the SharePoint site without permission from the owner, highlighting the strict access control in place.']}, {'end': 690.958, 'segs': [{'end': 594.932, 'src': 'embed', 'start': 570.427, 'weight': 1, 'content': [{'end': 575.988, 'text': 'Now you might be wondering are there any other differences between, say, being an owner and just being a member?', 'start': 570.427, 'duration': 5.561}, {'end': 580.269, 'text': 'Here, in my view, as an owner, I could come over and I could create new items.', 'start': 576.568, 'duration': 3.701}, {'end': 584.07, 'text': 'I could create a new list, a new document library, I could upload files.', 'start': 580.269, 'duration': 3.801}, {'end': 588.311, 'text': 'When I go up to the settings gear here I have a whole bunch of different options.', 'start': 584.55, 'duration': 3.761}, {'end': 594.932, 'text': 'Once again, I could edit the site information, I could set these site permissions, I could change the look, change the site designs.', 'start': 588.551, 'duration': 6.381}], 'summary': 'Owners have more privileges, like creating new items and changing site settings.', 'duration': 24.505, 'max_score': 570.427, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s570427.jpg'}, {'end': 686.894, 'src': 'heatmap', 'start': 646.423, 'weight': 0, 'content': [{'end': 647.103, 'text': "Let's click on that.", 'start': 646.423, 'duration': 0.68}, {'end': 654.29, 'text': 'Within site permissions, here again, I can invite additional people and give them access to this SharePoint site.', 'start': 647.583, 'duration': 6.707}, {'end': 658.895, 'text': 'Right down here, I can review who all of the different site owners are.', 'start': 655.051, 'duration': 3.844}, {'end': 665.221, 'text': 'When I created this SharePoint site, it also created a new group that contains all of the different members.', 'start': 659.616, 'duration': 5.605}, {'end': 669.464, 'text': 'Here, I can hover over this and I could see who all of the members are.', 'start': 665.962, 'duration': 3.502}, {'end': 672.926, 'text': "So let me click into this and I'll click over onto members.", 'start': 670.024, 'duration': 2.902}, {'end': 675.127, 'text': 'Here I could review all of the members of this group.', 'start': 673.006, 'duration': 2.121}, {'end': 680.33, 'text': "And here I can confirm that I'm currently an owner and Diego and Patty are both members.", 'start': 675.507, 'duration': 4.823}, {'end': 683.772, 'text': 'Here too, I could also review who all the site members are.', 'start': 681.03, 'duration': 2.742}, {'end': 686.894, 'text': 'And here again, it also creates a group for all of the site members.', 'start': 683.872, 'duration': 3.022}], 'summary': 'Demonstrating sharepoint site permissions and group management.', 'duration': 40.471, 'max_score': 646.423, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s646423.jpg'}], 'start': 570.427, 'title': 'Sharepoint site permissions', 'summary': 'Explains the differences between an owner and a member in a sharepoint site, highlighting varying capabilities with examples, emphasizing the importance of permissions, and demonstrating how to manage site permissions effectively.', 'chapters': [{'end': 690.958, 'start': 570.427, 'title': 'Sharepoint site permissions', 'summary': 'Explains the differences between an owner and a member in a sharepoint site, highlighting the varying capabilities with examples, emphasizing the importance of permissions, and demonstrating how to manage site permissions effectively.', 'duration': 120.531, 'highlights': ['There are differences between being an owner and a member in a SharePoint site. The speaker explains the varying capabilities of an owner and a member, demonstrating the differences in creating new items, setting site permissions, and accessing certain features.', 'Permissions define the features and capabilities available to a member in a SharePoint site. The importance of permissions is emphasized, with the speaker highlighting how a member has fewer features available compared to an owner.', "Managing site permissions involves inviting additional people and reviewing group members and site visitors. The process of managing site permissions is demonstrated, including inviting additional people, reviewing site owners, members, and visitors, and confirming one's own role as an owner."]}], 'duration': 120.531, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s570427.jpg', 'highlights': ['Permissions define features and capabilities for members in SharePoint site.', 'Differences in capabilities of owner and member demonstrated with examples.', 'Managing site permissions involves inviting people and reviewing group members.', 'Importance of permissions emphasized for varying capabilities in SharePoint.']}, {'end': 944.934, 'segs': [{'end': 721.943, 'src': 'embed', 'start': 691.378, 'weight': 0, 'content': [{'end': 693.199, 'text': 'So what is a site visitor??', 'start': 691.378, 'duration': 1.821}, {'end': 700.325, 'text': 'Well, from top to bottom, you basically go from full access, being the owner a little bit more restricted as a member,', 'start': 693.459, 'duration': 6.866}, {'end': 703.267, 'text': 'to the least power or least control as a visitor.', 'start': 700.325, 'duration': 2.942}, {'end': 706.89, 'text': "You can read and download content, but you can't edit anything.", 'start': 703.648, 'duration': 3.242}, {'end': 709.012, 'text': "You can't make changes to the SharePoint site.", 'start': 706.95, 'duration': 2.062}, {'end': 712.635, 'text': 'So this role is focused on consumption of content.', 'start': 709.472, 'duration': 3.163}, {'end': 715.878, 'text': "We've talked about how you can add new site owners.", 'start': 713.075, 'duration': 2.803}, {'end': 718.5, 'text': "We've also looked at how you can add new site members.", 'start': 716.038, 'duration': 2.462}, {'end': 721.943, 'text': "And in a moment, I'll show you how you can add site visitors.", 'start': 718.9, 'duration': 3.043}], 'summary': 'A site visitor has the least control, limited to reading and downloading content on a sharepoint site.', 'duration': 30.565, 'max_score': 691.378, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s691378.jpg'}, {'end': 765.937, 'src': 'embed', 'start': 736.885, 'weight': 2, 'content': [{'end': 739.986, 'text': 'I need to jump into the sharing settings and let me modify these.', 'start': 736.885, 'duration': 3.101}, {'end': 747.187, 'text': 'This drops me in the site sharing settings and here I could define what all different members of the site can share.', 'start': 740.566, 'duration': 6.621}, {'end': 748.707, 'text': 'Can they share files??', 'start': 747.707, 'duration': 1}, {'end': 749.768, 'text': 'Can they share the folders??', 'start': 748.767, 'duration': 1.001}, {'end': 751.448, 'text': 'Can they share the all up site?', 'start': 749.808, 'duration': 1.64}, {'end': 757.151, 'text': 'From the top, this is the least restrictive, and going down it becomes more restrictive.', 'start': 752.268, 'duration': 4.883}, {'end': 765.937, 'text': 'With our cookie recipe, this is a highly valuable asset to the company and I need to make sure that there is not broad sharing of it.', 'start': 758.012, 'duration': 7.925}], 'summary': 'Adjusting sharing settings to restrict access for valuable assets.', 'duration': 29.052, 'max_score': 736.885, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s736885.jpg'}, {'end': 818.952, 'src': 'heatmap', 'start': 782.328, 'weight': 0.955, 'content': [{'end': 788.612, 'text': "Now, once again, this is a highly confidential cookie recipe, so I don't even want people requesting access.", 'start': 782.328, 'duration': 6.284}, {'end': 791.213, 'text': "so I'll toggle this off and then I'll click on save.", 'start': 788.612, 'duration': 2.601}, {'end': 796.997, 'text': "Now that we've set the sharing settings, let's go down and click on advanced permission settings.", 'start': 791.854, 'duration': 5.143}, {'end': 801.539, 'text': 'I want to see what else I can do to make sure that our cookie recipe stays safe.', 'start': 797.137, 'duration': 4.402}, {'end': 808.604, 'text': 'This now drops me in SharePoint permissions and I now have full control over who can access what.', 'start': 802.02, 'duration': 6.584}, {'end': 812.166, 'text': "Let's first focus right here in the center of the page.", 'start': 809.304, 'duration': 2.862}, {'end': 818.952, 'text': 'Here I can see my three different groups that are by default established for me when I created this SharePoint site.', 'start': 812.587, 'duration': 6.365}], 'summary': 'Adjusting sharepoint permissions to protect confidential cookie recipe.', 'duration': 36.624, 'max_score': 782.328, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s782328.jpg'}, {'end': 933.339, 'src': 'embed', 'start': 903.536, 'weight': 1, 'content': [{'end': 906.278, 'text': 'And right here I can set the permission level.', 'start': 903.536, 'duration': 2.742}, {'end': 910.341, 'text': 'So I can assign Nestor to one of these pre-existing groups.', 'start': 906.818, 'duration': 3.523}, {'end': 912.842, 'text': 'I could add them to members, owners, or visitors.', 'start': 910.621, 'duration': 2.221}, {'end': 916.285, 'text': 'And down below I see even more permission levels.', 'start': 913.403, 'duration': 2.882}, {'end': 919.827, 'text': 'You have full control, design, edit, contribute, and read.', 'start': 916.785, 'duration': 3.042}, {'end': 924.55, 'text': "Now so far throughout this, you'll see here that owners is assigned full control.", 'start': 920.447, 'duration': 4.103}, {'end': 926.792, 'text': "So that's the highest level of permission.", 'start': 924.61, 'duration': 2.182}, {'end': 933.339, 'text': "Right here, you have edit, which doesn't have quite as much power as full control, and then you have read at the very bottom.", 'start': 927.532, 'duration': 5.807}], 'summary': 'Nestor can be assigned to pre-existing groups with different permission levels such as full control, edit, and read.', 'duration': 29.803, 'max_score': 903.536, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s903536.jpg'}], 'start': 691.378, 'title': 'Sharepoint site visitor roles and managing sharepoint sharing and permission settings', 'summary': 'Details the roles of site visitors in sharepoint, highlighting limited access and risks, and also explains managing sharing and permission settings, including defining capabilities, access restrictions, and creating custom permission groups.', 'chapters': [{'end': 736.385, 'start': 691.378, 'title': 'Sharepoint site visitor roles', 'summary': 'Explains the roles of site visitors in sharepoint, detailing their limited access and consumption-focused role, while also highlighting the risk of unauthorized sharing of site access by trusted members.', 'duration': 45.007, 'highlights': ['Site visitors have the least power and control, being focused on consumption of content, with the ability to read and download but not edit anything.', 'There is a risk of unauthorized sharing of site access by trusted members, posing potential security concerns for the SharePoint site.', 'Site visitors have limited access, unable to make changes to the SharePoint site, and are positioned with less control compared to site owners and members.']}, {'end': 944.934, 'start': 736.885, 'title': 'Managing sharepoint sharing and permission settings', 'summary': 'Explains how to manage sharing and permission settings in sharepoint, including defining sharing capabilities, setting access restrictions, and creating custom permission groups.', 'duration': 208.049, 'highlights': ['The chapter explains how to manage sharing settings, including defining sharing capabilities such as sharing files, folders, and the entire site, and the levels of restrictiveness. Defining sharing capabilities and restrictiveness in SharePoint.', 'The chapter discusses the process of setting access restrictions for a highly valuable asset, the cookie recipe, by allowing only the site owner to share it and disabling access requests. Setting access restrictions for a valuable asset in SharePoint.', 'The chapter explains how to configure permission levels for different groups, create new groups, and assign specific permissions to users, including the hierarchy of permission levels from full control to read access. Configuring permission levels and creating custom groups in SharePoint.']}], 'duration': 253.556, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s691378.jpg', 'highlights': ['Site visitors have limited access, unable to make changes to the SharePoint site, and are positioned with less control compared to site owners and members.', 'The chapter explains how to configure permission levels for different groups, create new groups, and assign specific permissions to users, including the hierarchy of permission levels from full control to read access.', 'The chapter explains how to manage sharing settings, including defining sharing capabilities such as sharing files, folders, and the entire site, and the levels of restrictiveness.']}, {'end': 1296.767, 'segs': [{'end': 995.455, 'src': 'embed', 'start': 966.462, 'weight': 0, 'content': [{'end': 969.063, 'text': 'I could simply come in and I could modify the whole group.', 'start': 966.462, 'duration': 2.601}, {'end': 974.305, 'text': 'If, instead, I had assigned each individual to a specific permission level,', 'start': 969.603, 'duration': 4.702}, {'end': 978.346, 'text': "well then I'd have to go through all of the different individuals to update their permissions.", 'start': 974.305, 'duration': 4.041}, {'end': 983.988, 'text': "So, as a best practice, it's always the best to assign people to different groups.", 'start': 978.786, 'duration': 5.202}, {'end': 987.01, 'text': "Here, I'll select visitors and then click on share.", 'start': 984.508, 'duration': 2.502}, {'end': 989.191, 'text': 'Back now on the main screen.', 'start': 987.45, 'duration': 1.741}, {'end': 995.455, 'text': "if I click into cookie recipe visitors here, I can see that Nestor is part of this group, so that's exactly what I wanted.", 'start': 989.191, 'duration': 6.264}], 'summary': 'Assigning people to different groups is best practice for managing permissions efficiently.', 'duration': 28.993, 'max_score': 966.462, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s966462.jpg'}, {'end': 1043.791, 'src': 'embed', 'start': 1011.086, 'weight': 3, 'content': [{'end': 1014.748, 'text': 'This shows me all of the different permission levels that I can assign.', 'start': 1011.086, 'duration': 3.662}, {'end': 1016.29, 'text': 'These are all pre-created for me.', 'start': 1014.788, 'duration': 1.502}, {'end': 1022.014, 'text': 'However, I could also go in and I could add my own permission levels by clicking on add a permission level.', 'start': 1016.73, 'duration': 5.284}, {'end': 1030.06, 'text': 'However, I think SharePoint did a good job and they have good presets in place, so let me click into read just to see what all that entails.', 'start': 1022.574, 'duration': 7.486}, {'end': 1035.845, 'text': 'Here within read, I can see the name of the permission level and I can also see a description of it.', 'start': 1030.579, 'duration': 5.266}, {'end': 1043.791, 'text': 'And here I can see all of the different features within SharePoint and the check mark indicates that Nestor will have access to this.', 'start': 1036.305, 'duration': 7.486}], 'summary': 'The sharepoint permissions feature provides pre-created permission levels, with the option to add custom ones, and clear visibility into the features and access provided within each level.', 'duration': 32.705, 'max_score': 1011.086, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s1011086.jpg'}, {'end': 1136.097, 'src': 'embed', 'start': 1110.378, 'weight': 4, 'content': [{'end': 1116.003, 'text': 'Basically your document library and your individual documents will inherit all of these permissions.', 'start': 1110.378, 'duration': 5.625}, {'end': 1121.388, 'text': 'But what if you want different permissions on a document library or maybe on an individual document?', 'start': 1116.384, 'duration': 5.004}, {'end': 1124.831, 'text': "Let's see how we can set it and let's start with a document library.", 'start': 1121.828, 'duration': 3.003}, {'end': 1126.913, 'text': "Here I'll click over on documents.", 'start': 1125.211, 'duration': 1.702}, {'end': 1136.097, 'text': "I'm now in a document library and to set permissions just for this specific document library, I can go up to the top right hand corner,", 'start': 1127.293, 'duration': 8.804}], 'summary': 'Documents inherit permissions, but can set unique permissions for specific document libraries or individual documents.', 'duration': 25.719, 'max_score': 1110.378, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s1110378.jpg'}, {'end': 1158.771, 'src': 'heatmap', 'start': 1110.378, 'weight': 0.836, 'content': [{'end': 1116.003, 'text': 'Basically your document library and your individual documents will inherit all of these permissions.', 'start': 1110.378, 'duration': 5.625}, {'end': 1121.388, 'text': 'But what if you want different permissions on a document library or maybe on an individual document?', 'start': 1116.384, 'duration': 5.004}, {'end': 1124.831, 'text': "Let's see how we can set it and let's start with a document library.", 'start': 1121.828, 'duration': 3.003}, {'end': 1126.913, 'text': "Here I'll click over on documents.", 'start': 1125.211, 'duration': 1.702}, {'end': 1136.097, 'text': "I'm now in a document library and to set permissions just for this specific document library, I can go up to the top right hand corner,", 'start': 1127.293, 'duration': 8.804}, {'end': 1140.68, 'text': "click on this settings gear, and right here there's an option for library settings.", 'start': 1136.097, 'duration': 4.583}, {'end': 1145.722, 'text': 'When I click on this, this opens up a number of settings and right in the middle at the top,', 'start': 1141.04, 'duration': 4.682}, {'end': 1148.743, 'text': 'there is an option for permission for this document library.', 'start': 1145.722, 'duration': 3.021}, {'end': 1149.544, 'text': "Let's click on that.", 'start': 1148.884, 'duration': 0.66}, {'end': 1158.771, 'text': 'This now drops me into the document library and as you can see, this library inherits the permissions from the parent from cookie recipes.', 'start': 1149.924, 'duration': 8.847}], 'summary': 'In sharepoint, you can set different permissions for document libraries and individual documents, with the library inheriting permissions from its parent.', 'duration': 48.393, 'max_score': 1110.378, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s1110378.jpg'}, {'end': 1230.587, 'src': 'heatmap', 'start': 1178.226, 'weight': 0.73, 'content': [{'end': 1183.073, 'text': 'Ideally, you want to manage as many permissions on a higher level as possible.', 'start': 1178.226, 'duration': 4.847}, {'end': 1189.121, 'text': 'Back within the document library, here I finally uploaded my top secret recipe.', 'start': 1183.513, 'duration': 5.608}, {'end': 1195.048, 'text': "I've gone through, I've set all of the permissions, and I feel confident now to place this document on this site.", 'start': 1189.521, 'duration': 5.527}, {'end': 1199.47, 'text': 'Now, I can also set the permissions on this specific document.', 'start': 1195.888, 'duration': 3.582}, {'end': 1204.933, 'text': "When I hover over the document, I'll see an ellipsis over here and there's the option to manage access.", 'start': 1199.51, 'duration': 5.423}, {'end': 1210.796, 'text': 'Over on the right hand side, here I can see who all has access to this document.', 'start': 1205.753, 'duration': 5.043}, {'end': 1217.16, 'text': 'And right down here, I can see that the owner has access, the visitors have access, and the members have access.', 'start': 1211.337, 'duration': 5.823}, {'end': 1225.724, 'text': "Now with Nestor. I know I added him as a visitor and I do want him to read contents on this site, but I don't want him to read this top secret recipe.", 'start': 1217.679, 'duration': 8.045}, {'end': 1230.587, 'text': "I can click on this dropdown and I'll go down and let's click on stop sharing.", 'start': 1226.344, 'duration': 4.243}], 'summary': 'Manage permissions for document library, restrict access to top secret recipe, and track access levels.', 'duration': 52.361, 'max_score': 1178.226, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s1178226.jpg'}], 'start': 945.675, 'title': 'Managing permissions and setting levels in sharepoint', 'summary': 'Discusses the benefits of assigning users to groups for managing permissions, emphasizing the ease of modifying permissions for multiple users and the flexibility of adding new users with similar permissions. it also explains the importance of utilizing permission levels within groups for efficient management. additionally, it explains how to assign and manage permission levels in sharepoint, including creating custom levels, modifying permissions for document libraries, and setting specific permissions for individual documents, ultimately ensuring secure access to sensitive content and managing permissions effectively.', 'chapters': [{'end': 1010.625, 'start': 945.675, 'title': 'Managing permissions in groups', 'summary': 'Discusses the benefits of assigning users to groups for managing permissions, emphasizing the ease of modifying permissions for multiple users and the flexibility of adding new users with similar permissions. it also explains the importance of utilizing permission levels within groups for efficient management.', 'duration': 64.95, 'highlights': ['By assigning users to groups, it becomes easier to modify permissions for multiple users at once, enhancing efficiency in managing access rights.', 'Utilizing permission levels within groups allows for flexible addition of new users with similar permissions, preventing the need to individually set permissions for each user.', 'The chapter emphasizes the importance of assigning users to different groups as a best practice for efficient management of permissions and access rights.']}, {'end': 1296.767, 'start': 1011.086, 'title': 'Setting permissions in sharepoint', 'summary': 'Explains how to assign and manage permission levels in sharepoint, including creating custom levels, modifying permissions for document libraries, and setting specific permissions for individual documents, ultimately ensuring secure access to sensitive content and managing permissions effectively.', 'duration': 285.681, 'highlights': ['The chapter explains the process of assigning and managing permission levels in SharePoint, including creating custom levels and modifying existing presets. The speaker discusses the ability to add custom permission levels and the convenience of using pre-created presets, indicating a comprehensive understanding of the permission management process.', "The chapter provides a detailed walkthrough of setting permissions for a specific permission level, outlining the features and restrictions associated with the 'read' permission level. The speaker demonstrates the features and limitations of the 'read' permission level, emphasizing the specific actions allowed and restricted, aiding in understanding the nuances of permission settings in SharePoint.", 'The chapter highlights the ability to customize and manage permissions at both the document library and individual document levels, cautioning about the increased complexity when modifying permissions at lower levels. The speaker emphasizes the impact of modifying permissions at the document library and individual document levels, warning about the increased management overhead and advocating for managing permissions at higher levels to streamline the process.', 'The chapter details the process of setting specific permissions for individual documents, demonstrating the steps to manage access and restrict visibility for specific users. The speaker illustrates the process of managing access and restricting visibility for specific users, ensuring secure access to sensitive content and demonstrating the ability to customize permissions at a granular level.']}], 'duration': 351.092, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/GHzWVjwNH1s/pics/GHzWVjwNH1s945675.jpg', 'highlights': ['By assigning users to groups, it becomes easier to modify permissions for multiple users at once, enhancing efficiency in managing access rights.', 'Utilizing permission levels within groups allows for flexible addition of new users with similar permissions, preventing the need to individually set permissions for each user.', 'The chapter emphasizes the importance of assigning users to different groups as a best practice for efficient management of permissions and access rights.', "The chapter provides a detailed walkthrough of setting permissions for a specific permission level, outlining the features and restrictions associated with the 'read' permission level.", 'The chapter details the process of setting specific permissions for individual documents, demonstrating the steps to manage access and restrict visibility for specific users.', 'The chapter explains the process of assigning and managing permission levels in SharePoint, including creating custom levels and modifying existing presets.']}], 'highlights': ['The importance of setting permissions in Microsoft SharePoint is highlighted by a recent security breach at The Kevin Cookie Company, where an employee stole secret cookie recipes due to inadequate permissions.', 'The chapter demonstrates the process of setting permissions for a new SharePoint site, including creating a new site and selecting the type of site, such as a team site or a communication site.', 'Defining permissions for owners and members It explains the differences between owners and members in terms of permissions, with owners having full control and members having more restricted capabilities, such as needing approval from owners to add other members.', 'The owner has the exclusive right to add and elevate members, while also having the ability to modify permissions, ensuring control over the member management process.', 'Initially, the owner can add members to the SharePoint site and grant guest access to external users by entering their email addresses, providing flexibility in managing access (e.g., contractors, external collaborators).', 'The demonstration of how setting the SharePoint site to a public group allows any internal organization member to access its contents, thereby facilitating easy sharing of non-confidential information within the company.', 'By assigning users to groups, it becomes easier to modify permissions for multiple users at once, enhancing efficiency in managing access rights.', 'The chapter explains how to configure permission levels for different groups, create new groups, and assign specific permissions to users, including the hierarchy of permission levels from full control to read access.', "The chapter provides a detailed walkthrough of setting permissions for a specific permission level, outlining the features and restrictions associated with the 'read' permission level.", 'The chapter details the process of setting specific permissions for individual documents, demonstrating the steps to manage access and restrict visibility for specific users.', 'The chapter explains the process of assigning and managing permission levels in SharePoint, including creating custom levels and modifying existing presets.', 'Setting up a private SharePoint site for housing cookie recipes The chapter discusses the process of setting up a private SharePoint site to house cookie recipes.', 'Importance of carefully considering who to grant access to Emphasizes the significance of carefully considering who to add as owners or members, highlighting the potential risks of unauthorized access and the need for approval before adding members.', 'The process of changing a SharePoint site from private to public group is explained, highlighting the flexibility to adjust access settings at any time, allowing for transparency and easy internal access for all organization members.', 'Diego, as a non-member, is unable to access the SharePoint site without permission from the owner, highlighting the strict access control in place.', 'Permissions define features and capabilities for members in SharePoint site.', 'Differences in capabilities of owner and member demonstrated with examples.', 'Managing site permissions involves inviting people and reviewing group members.', 'Importance of permissions emphasized for varying capabilities in SharePoint.', 'Site visitors have limited access, unable to make changes to the SharePoint site, and are positioned with less control compared to site owners and members.', 'Utilizing permission levels within groups allows for flexible addition of new users with similar permissions, preventing the need to individually set permissions for each user.', 'The chapter emphasizes the importance of assigning users to different groups as a best practice for efficient management of permissions and access rights.', 'The chapter explains how to manage sharing settings, including defining sharing capabilities such as sharing files, folders, and the entire site, and the levels of restrictiveness.']}