title
How to Create Rules in Outlook

description
In this step-by-step tutorial, learn how to use Rules in Microsoft Outlook. Rules allow you to move, flag, and respond to email messages automatically. You can also use rules to play sounds, move messages to folders, or display new item alerts. The easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder. You can create this rule directly from a message you've already received. 👋 Additional resources - Top 20 Outlook Tips & Tricks: https://youtu.be/edABo0VnHK8 - Top 14 Outlook Calendar Tips & Tricks: https://youtu.be/6BU_ELSsDLc ⌚ Timestamps 0:00 Introduction 1:04 Set up basic rule 3:27 Set up more advanced rule 7:02 Manage rules 10:31 Set up most advanced rules 14:57 Activate rules 15:27 Import/export rules 15:48 Wrap up 📃 Watch related playlists - Playlist with all my videos on Outlook: https://youtube.com/playlist?list=PLlKpQrBME6xJswJLJ69wbWWf6QlwZ84nA 🚩 Connect with me on social - LinkedIn: https://www.linkedin.com/in/kevinstratvert/ - Twitter: https://twitter.com/kevstrat - Facebook: https://www.facebook.com/Kevin-Stratvert-101912218227818 - TikTok: https://www.tiktok.com/@kevinstratvert 🔔 Subscribe to my YouTube channel https://www.youtube.com/user/kevlers?sub_confirmation=1 🎬 Want to watch again? Navigate back to my YouTube channel quickly http://www.kevinstratvert.com 🛍 Support me with your Amazon purchases: https://amzn.to/3kCP2yz ⚖ As full disclosure, I use affiliate links above. Purchasing through these links gives me a small commission to support videos on this channel -- the price to you is the same. #stratvert

detail
{'title': 'How to Create Rules in Outlook', 'heatmap': [{'end': 194.292, 'start': 113.511, 'weight': 0.751}, {'end': 211.584, 'start': 194.932, 'weight': 0.718}, {'end': 272.037, 'start': 258.053, 'weight': 0.702}, {'end': 471.42, 'start': 413.592, 'weight': 0.762}], 'summary': 'Learn to automate email management in outlook using rules to filter, flag, and delete messages, set up basic and advanced rules for specific senders and email content, manage email alerts, differentiate client-only and server-based rules, and efficiently handle email newsletters.', 'chapters': [{'end': 272.037, 'segs': [{'end': 35.327, 'src': 'embed', 'start': 3.633, 'weight': 0, 'content': [{'end': 5.435, 'text': 'Hey everyone, Kevin here.', 'start': 3.633, 'duration': 1.802}, {'end': 9.54, 'text': 'Today we are going to look at Outlook rules.', 'start': 5.676, 'duration': 3.864}, {'end': 17.189, 'text': "And yes, I know Outlook is amazing, but we're actually going to look at how you can set up rules in Outlook.", 'start': 10.121, 'duration': 7.068}, {'end': 24.116, 'text': "So what is a rule? It's a way that you can filter your emails automatically.", 'start': 17.709, 'duration': 6.407}, {'end': 31.424, 'text': "So what are some examples of that? Well, maybe your manager sends you an email and that's probably pretty important.", 'start': 24.497, 'duration': 6.927}, {'end': 35.327, 'text': 'You can separate that from your inbox into its own separate folder.', 'start': 31.804, 'duration': 3.523}], 'summary': 'Learn how to set up outlook rules to filter emails automatically.', 'duration': 31.694, 'max_score': 3.633, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y3633.jpg'}, {'end': 77.508, 'src': 'embed', 'start': 53.679, 'weight': 1, 'content': [{'end': 60.663, 'text': 'If you spend any time manually organizing or sorting emails in Outlook, rules can help you save time.', 'start': 53.679, 'duration': 6.984}, {'end': 64.739, 'text': "All right, let's jump into Outlook and let's create some rules.", 'start': 61.658, 'duration': 3.081}, {'end': 75.086, 'text': "Here I am in my Outlook inbox here at the Kevin Cookie Company, and I'm looking forward to setting up some rules so I can gain control over my inbox.", 'start': 65.12, 'duration': 9.966}, {'end': 77.508, 'text': "It's just overflowing with messages here.", 'start': 75.266, 'duration': 2.242}], 'summary': 'Outlook rules can help save time organizing emails, especially for large inboxes.', 'duration': 23.829, 'max_score': 53.679, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y53679.jpg'}, {'end': 203.518, 'src': 'heatmap', 'start': 101.861, 'weight': 5, 'content': [{'end': 105.683, 'text': 'To set up a rule in Outlook, there are two different ways you can get to it.', 'start': 101.861, 'duration': 3.822}, {'end': 108.846, 'text': 'Right here I have the message from Paddy selected.', 'start': 106.323, 'duration': 2.523}, {'end': 112.851, 'text': 'I can right click on that and this opens up a context menu.', 'start': 109.327, 'duration': 3.524}, {'end': 121.12, 'text': 'Within the context menu about halfway down there is the option for rules, and here I can set up a very basic rule.', 'start': 113.511, 'duration': 7.609}, {'end': 131.25, 'text': 'Now. alternatively, I can also select the message here and right up on the top ribbon within the home tab about midway through under the move category.', 'start': 121.801, 'duration': 9.449}, {'end': 133.853, 'text': "there's also an option here to set up a rule.", 'start': 131.25, 'duration': 2.603}, {'end': 135.014, 'text': "Let's click on this.", 'start': 134.253, 'duration': 0.761}, {'end': 140.098, 'text': 'Within this menu at the very top, I can set up a very basic rule.', 'start': 135.574, 'duration': 4.524}, {'end': 146.485, 'text': 'Here it says always move messages from Patti Fernandez and then I could decide what happens with that message.', 'start': 140.299, 'duration': 6.186}, {'end': 152.207, 'text': "In a little bit, we'll come back and we'll look at how you can create a rule entirely from scratch.", 'start': 147.125, 'duration': 5.082}, {'end': 154.928, 'text': "But for now, let's click on this option right up here.", 'start': 152.567, 'duration': 2.361}, {'end': 158.33, 'text': 'This is also one of the most common rules that people set up.', 'start': 154.988, 'duration': 3.342}, {'end': 162.031, 'text': 'This opens up a dialog with rules and alerts.', 'start': 158.63, 'duration': 3.401}, {'end': 166.513, 'text': 'When I receive a message from Patty, I could decide where I want to put it.', 'start': 162.272, 'duration': 4.241}, {'end': 170.115, 'text': "Now I can choose any folder over here that I've created.", 'start': 166.893, 'duration': 3.222}, {'end': 175.979, 'text': 'Now, I already have a folder called My Manager Paddy and I want to move messages into there.', 'start': 170.535, 'duration': 5.444}, {'end': 183.944, 'text': "If you don't yet have a folder where you want to move messages to, over on the right-hand side you can click on New and you can create a new folder.", 'start': 176.439, 'duration': 7.505}, {'end': 187.767, 'text': "Since I already have one, I'll select that and then click on OK.", 'start': 184.485, 'duration': 3.282}, {'end': 194.292, 'text': "And just like that, it's now applied the rule and you'll see that the message from Paddy disappeared from my inbox.", 'start': 188.187, 'duration': 6.105}, {'end': 203.518, 'text': 'Here now, if I go over onto the left-hand side, I can click into my folder for my manager, Patty, and here I could see the message that she sent me.', 'start': 194.932, 'duration': 8.586}], 'summary': 'Setting up rules in outlook to automatically organize messages from paddy into a designated folder.', 'duration': 101.657, 'max_score': 101.861, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y101861.jpg'}, {'end': 175.979, 'src': 'embed', 'start': 147.125, 'weight': 3, 'content': [{'end': 152.207, 'text': "In a little bit, we'll come back and we'll look at how you can create a rule entirely from scratch.", 'start': 147.125, 'duration': 5.082}, {'end': 154.928, 'text': "But for now, let's click on this option right up here.", 'start': 152.567, 'duration': 2.361}, {'end': 158.33, 'text': 'This is also one of the most common rules that people set up.', 'start': 154.988, 'duration': 3.342}, {'end': 162.031, 'text': 'This opens up a dialog with rules and alerts.', 'start': 158.63, 'duration': 3.401}, {'end': 166.513, 'text': 'When I receive a message from Patty, I could decide where I want to put it.', 'start': 162.272, 'duration': 4.241}, {'end': 170.115, 'text': "Now I can choose any folder over here that I've created.", 'start': 166.893, 'duration': 3.222}, {'end': 175.979, 'text': 'Now, I already have a folder called My Manager Paddy and I want to move messages into there.', 'start': 170.535, 'duration': 5.444}], 'summary': 'Demonstrating how to create and apply email rules, including moving messages to specific folders.', 'duration': 28.854, 'max_score': 147.125, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y147125.jpg'}, {'end': 222.733, 'src': 'heatmap', 'start': 194.932, 'weight': 0.718, 'content': [{'end': 203.518, 'text': 'Here now, if I go over onto the left-hand side, I can click into my folder for my manager, Patty, and here I could see the message that she sent me.', 'start': 194.932, 'duration': 8.586}, {'end': 207.141, 'text': 'So this is one way that I can start organizing my inbox.', 'start': 203.859, 'duration': 3.282}, {'end': 211.584, 'text': 'Back now within my inbox, I wanna continue organizing things.', 'start': 207.622, 'duration': 3.962}, {'end': 215.828, 'text': "And let's also create a rule that's a little bit more advanced.", 'start': 212.105, 'duration': 3.723}, {'end': 222.733, 'text': 'Here I have a message from one of my coworkers, Diego, and every day we grab lunch together,', 'start': 216.348, 'duration': 6.385}], 'summary': 'Demonstrating how to organize inbox and create advanced rules for message management.', 'duration': 27.801, 'max_score': 194.932, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y194932.jpg'}, {'end': 282.879, 'src': 'heatmap', 'start': 258.053, 'weight': 0.702, 'content': [{'end': 263.455, 'text': "And this time, instead of selecting one of these pre-created options, let's go down to create rule.", 'start': 258.053, 'duration': 5.402}, {'end': 267.036, 'text': 'This opens up a prompt where I can start creating my rule.', 'start': 263.795, 'duration': 3.241}, {'end': 272.037, 'text': 'And compared to the previous approach, we have a few more options here.', 'start': 267.296, 'duration': 4.741}, {'end': 278.018, 'text': "Now, typically when I get these lunch emails, it'll come from either Diego or Nestor.", 'start': 272.817, 'duration': 5.201}, {'end': 280.478, 'text': 'Any one of us could kick off one of these messages.', 'start': 278.418, 'duration': 2.06}, {'end': 282.879, 'text': "So I don't want to just select from Diego.", 'start': 280.898, 'duration': 1.981}], 'summary': 'Creating a new rule with more options for handling lunch emails.', 'duration': 24.826, 'max_score': 258.053, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y258053.jpg'}], 'start': 3.633, 'title': 'Outlook email management with rules', 'summary': 'Delves into automating email management in outlook using rules to filter, flag, and delete messages, improving inbox organization and efficiency. it also covers setting up basic and advanced rules for specific senders and email content.', 'chapters': [{'end': 52.858, 'start': 3.633, 'title': 'Outlook rules: automate email management', 'summary': 'Explores how to automate email management in outlook by setting up rules to filter emails into separate folders, flag important messages, and delete less valuable content.', 'duration': 49.225, 'highlights': ['You can set up rules in Outlook to filter emails automatically, such as separating important emails into their own folder, flagging important messages for follow-up, and automatically deleting less valuable content.', 'Outlook rules provide a way to automate email management, for example, by filtering emails from a manager into a separate folder and flagging important messages for follow-up.', 'Setting up rules in Outlook allows for automated email management, such as filtering important emails into separate folders and flagging messages for follow-up.']}, {'end': 272.037, 'start': 53.679, 'title': 'Outlook email organization with rules', 'summary': 'Explains how to use rules in outlook to save time organizing and sorting emails, including setting up basic rules for specific senders and creating more advanced rules for specific email content, ultimately improving inbox management and efficiency.', 'duration': 218.358, 'highlights': ['Setting up a basic rule to move messages from a specific sender into a separate folder. The speaker demonstrates setting up a rule to move messages from a specific sender, Patty Fernandez, into a separate folder, thus ensuring better organization and control over the inbox.', 'Creating a rule to ensure alert for specific important emails from a sender without alerting for all messages. The speaker explains the process of creating a more advanced rule to receive alerts for specific important emails from a sender, Diego, while filtering out other messages, leading to improved focus and timely attention to crucial emails.', 'Demonstrating two different ways to access the rule creation function in Outlook. The speaker details two methods to access the rule creation function in Outlook, providing flexibility and convenience for users to choose their preferred approach for setting up rules.']}], 'duration': 268.404, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y3633.jpg', 'highlights': ['You can set up rules in Outlook to filter emails automatically, such as separating important emails into their own folder, flagging important messages for follow-up, and automatically deleting less valuable content.', 'Setting up rules in Outlook allows for automated email management, such as filtering important emails into separate folders and flagging messages for follow-up.', 'Outlook rules provide a way to automate email management, for example, by filtering emails from a manager into a separate folder and flagging important messages for follow-up.', 'Setting up a basic rule to move messages from a specific sender into a separate folder.', 'Creating a rule to ensure alert for specific important emails from a sender without alerting for all messages.', 'Demonstrating two different ways to access the rule creation function in Outlook.']}, {'end': 668.872, 'segs': [{'end': 308.228, 'src': 'embed', 'start': 272.817, 'weight': 0, 'content': [{'end': 278.018, 'text': "Now, typically when I get these lunch emails, it'll come from either Diego or Nestor.", 'start': 272.817, 'duration': 5.201}, {'end': 280.478, 'text': 'Any one of us could kick off one of these messages.', 'start': 278.418, 'duration': 2.06}, {'end': 282.879, 'text': "So I don't want to just select from Diego.", 'start': 280.898, 'duration': 1.981}, {'end': 285.179, 'text': 'Instead, I can look for the subject.', 'start': 282.979, 'duration': 2.2}, {'end': 288.02, 'text': "So let's say maybe the subject contains lunch.", 'start': 285.619, 'duration': 2.401}, {'end': 289.78, 'text': "I'll get rid of the question mark.", 'start': 288.44, 'duration': 1.34}, {'end': 295.301, 'text': 'Sometimes we include an exclamation mark or other characters, but the subject usually always contains lunch.', 'start': 289.82, 'duration': 5.481}, {'end': 299.443, 'text': "And right down here, I mentioned I don't wanna miss this message.", 'start': 296.161, 'duration': 3.282}, {'end': 302.705, 'text': 'So here I can display a new item alert window.', 'start': 299.843, 'duration': 2.862}, {'end': 304.906, 'text': "And in a moment, I'll show you what this looks like.", 'start': 302.825, 'duration': 2.081}, {'end': 308.228, 'text': "I also wanna play a sound just so I don't miss the message.", 'start': 305.347, 'duration': 2.881}], 'summary': 'The transcript discusses setting up alerts for lunch emails to avoid missing them.', 'duration': 35.411, 'max_score': 272.817, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y272817.jpg'}, {'end': 376.377, 'src': 'embed', 'start': 351.082, 'weight': 3, 'content': [{'end': 359.045, 'text': "But right underneath that, I see this message letting me know that the rule is client only and it'll only run when Outlook is running.", 'start': 351.082, 'duration': 7.963}, {'end': 363.086, 'text': "So why is that? We didn't get that for the last rule that we created.", 'start': 359.505, 'duration': 3.581}, {'end': 367.449, 'text': "Well, here when I move the message, you'll see that we selected some different actions.", 'start': 363.806, 'duration': 3.643}, {'end': 371.973, 'text': 'For example, when I get this message, we show a new item alert window.', 'start': 367.95, 'duration': 4.023}, {'end': 376.377, 'text': "Also, we play a sound that's only available on my computer.", 'start': 372.434, 'duration': 3.943}], 'summary': 'Outlook rule is client-only, with specific actions and triggers.', 'duration': 25.295, 'max_score': 351.082, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y351082.jpg'}, {'end': 471.42, 'src': 'heatmap', 'start': 413.592, 'weight': 0.762, 'content': [{'end': 418.374, 'text': "I'll click on close and here if I click into lunch, here too I can see the lunch message.", 'start': 413.592, 'duration': 4.782}, {'end': 422.835, 'text': "I'm thinking that Japan Honey Burger place sounds good, so I'll let Diego know.", 'start': 418.974, 'duration': 3.861}, {'end': 429.077, 'text': "We've now created two different rules and next I want to show you how you can start managing some of your rules,", 'start': 423.295, 'duration': 5.782}, {'end': 433.658, 'text': "and we'll take a look at that before we jump into some of the truly complex rules.", 'start': 429.077, 'duration': 4.581}, {'end': 440.201, 'text': "Here, if I go up to the top ribbon, we can click on rules and then let's select manage rules and alerts.", 'start': 434.318, 'duration': 5.883}, {'end': 444.663, 'text': 'This opens up a screen where I can view all of my different rules.', 'start': 440.821, 'duration': 3.842}, {'end': 447.485, 'text': 'And so far I have two different rules here.', 'start': 444.904, 'duration': 2.581}, {'end': 451.927, 'text': 'And once again, I can see that the lunch rule is client only.', 'start': 448.025, 'duration': 3.902}, {'end': 455.109, 'text': 'So once again, I need Outlook open for that to run.', 'start': 452.027, 'duration': 3.082}, {'end': 460.352, 'text': "And the reason why is I selected some actions that'll only work on this computer.", 'start': 455.529, 'duration': 4.823}, {'end': 461.793, 'text': 'Down below.', 'start': 461.192, 'duration': 0.601}, {'end': 466.416, 'text': 'I see my other rule with Patty Fernandez, and this is a server-based rule,', 'start': 461.793, 'duration': 4.623}, {'end': 471.42, 'text': "meaning that it'll work regardless of where I am and regardless of whether I have Outlook open.", 'start': 466.416, 'duration': 5.004}], 'summary': 'Created two rules, one client only, one server based, for managing emails efficiently.', 'duration': 57.828, 'max_score': 413.592, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y413592.jpg'}, {'end': 583.694, 'src': 'embed', 'start': 557.062, 'weight': 4, 'content': [{'end': 562.766, 'text': 'Over here, I can move rules up and down depending on the order in which I want these rules to take effect.', 'start': 557.062, 'duration': 5.704}, {'end': 567.488, 'text': 'Within this view, I can also make modifications to my rules.', 'start': 563.286, 'duration': 4.202}, {'end': 574.09, 'text': "Here, for example, I'll click on the rule again with Patty Fernandez, and let's say that maybe my manager changes.", 'start': 568.088, 'duration': 6.002}, {'end': 579.212, 'text': 'I still want a rule like this, but I want it to only take effect for the new person.', 'start': 574.331, 'duration': 4.881}, {'end': 583.694, 'text': 'Within the rule, I can click on any of this blue text down here to make tweaks.', 'start': 579.753, 'duration': 3.941}], 'summary': 'Rules can be reordered and modified; adjustments can be made within the rules to customize for specific cases.', 'duration': 26.632, 'max_score': 557.062, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y557062.jpg'}, {'end': 644.396, 'src': 'embed', 'start': 620.456, 'weight': 5, 'content': [{'end': 626.681, 'text': 'And when I click on this, this opens up every possible thing that I can configure with my rule.', 'start': 620.456, 'duration': 6.225}, {'end': 630.284, 'text': "And in a moment, we'll get to this with another email message.", 'start': 627.082, 'duration': 3.202}, {'end': 631.966, 'text': "So for now, I'll close out of this.", 'start': 630.424, 'duration': 1.542}, {'end': 634.107, 'text': 'Back within my inbox.', 'start': 632.486, 'duration': 1.621}, {'end': 642.734, 'text': 'Next, I want to show you how you can set up some advanced rules to give you full control over how you filter messages in your inbox.', 'start': 634.328, 'duration': 8.406}, {'end': 644.396, 'text': 'Right here.', 'start': 643.775, 'duration': 0.621}], 'summary': 'Demo of configuring advanced email rules for inbox filtering.', 'duration': 23.94, 'max_score': 620.456, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y620456.jpg'}], 'start': 272.817, 'title': 'Email alert setup and outlook rules', 'summary': 'Discusses setting up email alerts for lunch messages and managing rules and alerts in outlook, including filtering, displaying new item alerts, playing a sound, differences between client-only and server-based rules, structuring rules, and workflow optimization.', 'chapters': [{'end': 308.228, 'start': 272.817, 'title': 'Email lunch alert setup', 'summary': 'Discusses setting up email alerts for lunch messages, including filtering by subject, displaying new item alerts, and playing a sound to ensure message notification.', 'duration': 35.411, 'highlights': ['Setting up email alerts for lunch messages by filtering subject containing lunch', 'Displaying new item alert window to ensure message notification', 'Playing a sound to ensure message notification']}, {'end': 668.872, 'start': 308.629, 'title': 'Managing outlook rules and alerts', 'summary': 'Covers the process of creating and managing rules and alerts in outlook, including differences between client-only and server-based rules, structuring rules, and making modifications to rules, with a focus on optimizing email organization and workflow efficiency.', 'duration': 360.243, 'highlights': ['The chapter covers the differences between client-only and server-based rules, emphasizing the need for Outlook to be open for client-only rules to run, providing clarity on the conditions and actions of rules, and highlighting the importance of stopping rule processing to avoid duplicating actions.', 'The demonstration showcases how to make modifications to rules, such as changing the manager for whom a rule applies, adding additional actions to rules, and accessing the full range of configurations for a rule, providing practical insights into customizing rules to specific preferences and scenarios.', 'The chapter also introduces the concept of advanced rules for filtering messages, exemplifying the process with an email newsletter and emphasizing the importance of setting up advanced rules for efficient message filtering, reflecting a strategic approach to managing email content.', "The speaker also expresses skepticism about the value of an email newsletter from Nestor, highlighting a personal perspective on the content and suggesting a potential lack of thorough user testing in the selection of new cookie flavors, providing a glimpse into the speaker's attitude towards certain types of email content."]}], 'duration': 396.055, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y272817.jpg', 'highlights': ['Setting up email alerts for lunch messages by filtering subject containing lunch', 'Displaying new item alert window to ensure message notification', 'Playing a sound to ensure message notification', 'The chapter covers the differences between client-only and server-based rules, emphasizing the need for Outlook to be open for client-only rules to run, providing clarity on the conditions and actions of rules, and highlighting the importance of stopping rule processing to avoid duplicating actions', 'The demonstration showcases how to make modifications to rules, such as changing the manager for whom a rule applies, adding additional actions to rules, and accessing the full range of configurations for a rule, providing practical insights into customizing rules to specific preferences and scenarios', 'The chapter also introduces the concept of advanced rules for filtering messages, exemplifying the process with an email newsletter and emphasizing the importance of setting up advanced rules for efficient message filtering, reflecting a strategic approach to managing email content']}, {'end': 980.684, 'segs': [{'end': 729.332, 'src': 'embed', 'start': 669.232, 'weight': 0, 'content': [{'end': 670.973, 'text': 'I mean seriously peachy peach?', 'start': 669.232, 'duration': 1.741}, {'end': 673.495, 'text': 'Who wants to eat a peach flavored cookie?', 'start': 671.313, 'duration': 2.182}, {'end': 679.14, 'text': "Now I don't have time to read these newsletters, so I'm just going to filter them out using rules.", 'start': 674.096, 'duration': 5.044}, {'end': 685.887, 'text': "To set up an advanced rule, let's go up to the top ribbon, click on rules, and then go down to create rule.", 'start': 679.861, 'duration': 6.026}, {'end': 694.115, 'text': "This opens up the same prompt that we saw earlier, but this time we're going to advance to the next stage and in the bottom right hand corner,", 'start': 686.267, 'duration': 7.848}, {'end': 695.836, 'text': "let's click on advanced options.", 'start': 694.115, 'duration': 1.721}, {'end': 701.779, 'text': "This now opens up the rule wizard, and you're probably thinking to yourself right about now.", 'start': 696.477, 'duration': 5.302}, {'end': 704.12, 'text': 'why did I watch so much of this video?', 'start': 701.779, 'duration': 2.341}, {'end': 705.941, 'text': 'What did I do to deserve this??', 'start': 704.42, 'duration': 1.521}, {'end': 711.023, 'text': "Now, this list looks really long, but let's walk through it and let's make some sense of it.", 'start': 706.361, 'duration': 4.662}, {'end': 713.924, 'text': 'Right here, we can set the condition.', 'start': 711.643, 'duration': 2.281}, {'end': 720.447, 'text': 'So earlier when we looked at the rule, the condition is what needs to be true before it triggers some type of action.', 'start': 714.364, 'duration': 6.083}, {'end': 729.332, 'text': 'So here, for example, if I get an email from a specific individual or even from a distribution list, I could look for a specific subject.', 'start': 721.167, 'duration': 8.165}], 'summary': 'Demo on setting up advanced email filtering rules.', 'duration': 60.1, 'max_score': 669.232, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y669232.jpg'}, {'end': 795.614, 'src': 'embed', 'start': 770.043, 'weight': 1, 'content': [{'end': 776.486, 'text': 'This opens up a prompt where I can decide what action I want to take if those conditions are met.', 'start': 770.043, 'duration': 6.443}, {'end': 780.787, 'text': 'So here, just like we did earlier, I can move it to a specific folder.', 'start': 776.906, 'duration': 3.881}, {'end': 783.228, 'text': 'I could also assign a category to it.', 'start': 781.348, 'duration': 1.88}, {'end': 787.19, 'text': "I could delete the message and I'm really tempted to do that.", 'start': 783.588, 'duration': 3.602}, {'end': 792.513, 'text': 'Over here, I could forward the message to specific people or to a specific group.', 'start': 787.93, 'duration': 4.583}, {'end': 795.614, 'text': 'I could even reply with a specific message.', 'start': 793.073, 'duration': 2.541}], 'summary': 'Users can take various actions like moving, assigning category, deleting, forwarding, and replying to messages.', 'duration': 25.571, 'max_score': 770.043, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y770043.jpg'}, {'end': 962.898, 'src': 'embed', 'start': 940.663, 'weight': 2, 'content': [{'end': 948.869, 'text': 'I can click on options and I can export all of the rules that I took so much time to create and then I could import them onto my next computer.', 'start': 940.663, 'duration': 8.206}, {'end': 952.271, 'text': "Alright, well that's how you can set up rules in Outlook.", 'start': 948.889, 'duration': 3.382}, {'end': 959.175, 'text': 'With this new knowledge now, please do not set up a rule to automatically delete the Kevin Cookie Company newsletter.', 'start': 952.751, 'duration': 6.424}, {'end': 962.898, 'text': "That's a very important email and you should make sure to read it.", 'start': 959.595, 'duration': 3.303}], 'summary': 'Learn how to export and import rules in outlook to save time and effort.', 'duration': 22.235, 'max_score': 940.663, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y940663.jpg'}], 'start': 669.232, 'title': 'Managing email newsletters in outlook', 'summary': 'Covers setting up advanced rules to filter out email newsletters and efficiently manage incoming emails in outlook, including accessing the rules through the top ribbon, using the advanced options in the rule wizard, setting conditions, applying actions, creating exceptions, managing, and exporting rules.', 'chapters': [{'end': 705.941, 'start': 669.232, 'title': 'Filtering email newsletters', 'summary': 'Deals with setting up advanced rules to filter out email newsletters, accessed through the top ribbon, and using the advanced options in the rule wizard for efficient email management.', 'duration': 36.709, 'highlights': ['Setting up advanced rules to filter out email newsletters is accessed through the top ribbon, providing efficient email management.', 'Using the advanced options in the rule wizard streamlines the process of email filtering.']}, {'end': 980.684, 'start': 706.361, 'title': 'Setting up rules in outlook', 'summary': 'Explains how to set up rules in outlook to efficiently manage incoming emails, including setting conditions, applying actions, creating exceptions, and managing and exporting rules.', 'duration': 274.323, 'highlights': ['Setting conditions for triggering actions The transcript explains the process of setting conditions for triggering actions in Outlook, such as filtering emails based on specific criteria like sender, subject, and attachments.', 'Applying actions to incoming messages It details the various actions that can be applied to incoming messages in Outlook, including moving to folders, assigning categories, deleting, forwarding, replying, flagging, and printing messages.', 'Creating exceptions for specific emails The chapter discusses creating exceptions for specific emails in Outlook, such as filtering out newsletters while allowing direct messages, and the process of naming and running rules on existing messages.', 'Managing and exporting rules It explains the process of managing rules in Outlook, including turning rules on or off, deleting rules, and exporting and importing rules onto different devices.']}], 'duration': 311.452, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/87cqwadac6Y/pics/87cqwadac6Y669232.jpg', 'highlights': ['Setting conditions for triggering actions in Outlook, such as filtering emails based on specific criteria like sender, subject, and attachments.', 'Applying actions to incoming messages in Outlook, including moving to folders, assigning categories, deleting, forwarding, replying, flagging, and printing messages.', 'Creating exceptions for specific emails in Outlook, such as filtering out newsletters while allowing direct messages, and the process of naming and running rules on existing messages.', 'Using the advanced options in the rule wizard streamlines the process of email filtering.', 'Setting up advanced rules to filter out email newsletters is accessed through the top ribbon, providing efficient email management.', 'Explains the process of managing rules in Outlook, including turning rules on or off, deleting rules, and exporting and importing rules onto different devices.']}], 'highlights': ['Outlook rules provide a way to automate email management, for example, by filtering emails from a manager into a separate folder and flagging important messages for follow-up.', 'The chapter also introduces the concept of advanced rules for filtering messages, exemplifying the process with an email newsletter and emphasizing the importance of setting up advanced rules for efficient message filtering, reflecting a strategic approach to managing email content.', 'The demonstration showcases how to make modifications to rules, such as changing the manager for whom a rule applies, adding additional actions to rules, and accessing the full range of configurations for a rule, providing practical insights into customizing rules to specific preferences and scenarios.', 'Setting conditions for triggering actions in Outlook, such as filtering emails based on specific criteria like sender, subject, and attachments.', 'Applying actions to incoming messages in Outlook, including moving to folders, assigning categories, deleting, forwarding, replying, flagging, and printing messages.']}