title
📆 Outlook Calendar Tips & Tricks
description
In this step-by-step tutorial, learn the top 14 best calendar tips and tricks in Microsoft Outlook. For example, set meeting times using natural language, view your calendar and mail side-by-side, create meetings or appointments from email, and many more.
⌚ TIMESTAMPS
00:00 Introduction
00:23 Natural language meeting time
01:49 Date navigator
03:46 Reply with meeting
04:49 Create appointment from email
05:37 Easily recreate meeting
06:18 Change timescale
06:54 Show multiple time zones
08:13 View multiple calendars
09:50 View calendar alongside email
10:29 Visualize calendar with colors
11:55 Change work hours
13:10 Add-ins
14:03 End meetings early
15:06 Dark mode
15:57 Wrap up
📺 RELATED VIDEOS
- Playlist with all my videos on Outlook: https://youtube.com/playlist?list=PLlKpQrBME6xJswJLJ69wbWWf6QlwZ84nA
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detail
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Let's meet on Christmas.", 'start': 75.797, 'duration': 3.441}, {'end': 82.94, 'text': "When I hit enter here, it figures out that it's December 25th.", 'start': 79.699, 'duration': 3.241}, {'end': 86.041, 'text': "So, it's pretty smart in figuring out what these dates are.", 'start': 83.36, 'duration': 2.681}], 'summary': "Outlook can quickly determine dates and holidays, like the second monday in july or christmas, making it convenient for scheduling. it's able to accurately calculate dates, such as july 12th for the second monday in july and december 25th for christmas.", 'duration': 38.154, 'max_score': 47.887, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc47887.jpg'}, {'end': 151.066, 'src': 'embed', 'start': 124.604, 'weight': 2, 'content': [{'end': 130.449, 'text': "I can view just the individual day, the work week, the week, the month, and there's even a schedule view.", 'start': 124.604, 'duration': 5.845}, {'end': 133.551, 'text': 'But what if I want to see even more time?', 'start': 131.209, 'duration': 2.342}, {'end': 135.673, 'text': 'or what if I just want to see some specific dates?', 'start': 133.551, 'duration': 2.122}, {'end': 140.377, 'text': "Let's first look over at the date navigator over here on the left hand side.", 'start': 136.354, 'duration': 4.023}, {'end': 146.202, 'text': "So right now I'm currently viewing the month view and so I see a little bit of April and a little bit of May.", 'start': 141.038, 'duration': 5.164}, {'end': 151.066, 'text': 'If I want to see more months coming up here, I could drag this and here now I see three months.', 'start': 146.723, 'duration': 4.343}], 'summary': 'The scheduling tool offers views by day, week, month, and allows for adjustment to view multiple months at once.', 'duration': 26.462, 'max_score': 124.604, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc124604.jpg'}, {'end': 268.895, 'src': 'heatmap', 'start': 217.856, 'weight': 3, 'content': [{'end': 221.336, 'text': 'And so now you see, I have those three days all side by side.', 'start': 217.856, 'duration': 3.48}, {'end': 226.818, 'text': 'So I can look at my calendar and say, oh, 3 p.m. Well, that works for me on the 16th or on the 29th.', 'start': 221.376, 'duration': 5.442}, {'end': 235.4, 'text': "Tip number three, you can reply to an email thread with a meeting and it'll preserve all of the context from the email thread.", 'start': 227.058, 'duration': 8.342}, {'end': 242.362, 'text': 'Here I have an email message from Patty, and this is probably not a topic that I want to just email back and forth on.', 'start': 235.94, 'duration': 6.422}, {'end': 244.543, 'text': 'Instead, I want to set up a meeting.', 'start': 242.742, 'duration': 1.801}, {'end': 247.604, 'text': 'Here I have this email message selected.', 'start': 245.123, 'duration': 2.481}, {'end': 254.928, 'text': 'Right up on top in the home tab within the respond category, I see the option to reply with a meeting.', 'start': 248.365, 'duration': 6.563}, {'end': 259.07, 'text': 'I could also press the shortcut key control alt and R.', 'start': 255.348, 'duration': 3.722}, {'end': 259.81, 'text': "Let's click on this.", 'start': 259.07, 'duration': 0.74}, {'end': 264.052, 'text': "This opens up a new email message and you'll see a few things here.", 'start': 260.07, 'duration': 3.982}, {'end': 267.034, 'text': 'For the title, it pulled in the title of the email thread.', 'start': 264.172, 'duration': 2.862}, {'end': 268.895, 'text': 'It also pulled in Patty.', 'start': 267.614, 'duration': 1.281}], 'summary': 'Efficiently schedule meetings by replying to email threads with preserved context.', 'duration': 47.519, 'max_score': 217.856, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc217856.jpg'}], 'start': 3.67, 'title': 'Time-saving tips for outlook calendar', 'summary': 'Presents 14 time-saving tips for the outlook calendar, including using natural language to set meeting start times and specific dates, such as the second monday in july or christmas. it also provides tips on efficiently managing calendar views and on replying to email threads for setting up meetings.', 'chapters': [{'end': 102.509, 'start': 3.67, 'title': 'Outlook calendar: 14 time-saving tips', 'summary': 'Presents 14 time-saving tips for the outlook calendar, including using natural language to set meeting start times, demonstrating how to use natural language to set meeting start times and specific dates, such as the second monday in july or christmas, while noting some limitations, like not recognizing thanksgiving.', 'duration': 98.839, 'highlights': ["Outlook can determine dates using natural language, such as 'in seven weeks' or 'the second Monday in July', saving time and effort in manually counting dates.", 'Outlook can also recognize specific dates like holidays, such as Christmas, and determine the corresponding date, like December 25th, streamlining the process of setting meeting dates.', 'However, Outlook may have limitations in recognizing certain dates, as demonstrated by the failure to recognize Thanksgiving, indicating potential inconsistencies in interpreting specific dates.']}, {'end': 289.467, 'start': 103.069, 'title': 'Efficient calendar management and meeting scheduling', 'summary': 'Provides tips on efficiently managing calendar views, including how to view specific time periods and schedule meetings, and on replying to email threads with preserved context for setting up meetings.', 'duration': 186.398, 'highlights': ['You can efficiently manage your calendar views by customizing them to view specific time periods and options, such as individual days, work weeks, weeks, months, and even a schedule view. The speaker demonstrates how to customize calendar views to see specific time periods, such as individual days, work weeks, weeks, months, and a schedule view, providing flexibility in managing the calendar efficiently.', 'You can easily select and view multiple dates simultaneously to schedule meetings, preserving all the context from the email thread and making it easier to set up a meeting. The process of selecting and viewing multiple dates at the same time is demonstrated, which helps in scheduling meetings with preserved email thread context and streamlines the process of setting up a meeting.', "You can reply to an email thread with a meeting, preserving all of the context from the email thread, by selecting the 'Reply with a meeting' option or using the shortcut key control alt and R. The feature of replying to an email thread with a meeting is explained, including using the 'Reply with a meeting' option or the shortcut key control alt and R, which preserves the email thread context and simplifies the process of setting up a meeting based on the email content."]}], 'duration': 285.797, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc3670.jpg', 'highlights': ["Outlook can determine dates using natural language, such as 'in seven weeks' or 'the second Monday in July', saving time and effort in manually counting dates.", 'Outlook can also recognize specific dates like holidays, such as Christmas, and determine the corresponding date, like December 25th, streamlining the process of setting meeting dates.', 'You can efficiently manage your calendar views by customizing them to view specific time periods and options, such as individual days, work weeks, weeks, months, and even a schedule view.', 'You can easily select and view multiple dates simultaneously to schedule meetings, preserving all the context from the email thread and making it easier to set up a meeting.', "You can reply to an email thread with a meeting, preserving all of the context from the email thread, by selecting the 'Reply with a meeting' option or using the shortcut key control alt and R."]}, {'end': 666.503, 'segs': [{'end': 348.618, 'src': 'heatmap', 'start': 312.058, 'weight': 3, 'content': [{'end': 316.601, 'text': 'and so maybe I should set aside some time where I can investigate if it makes sense for me.', 'start': 312.058, 'duration': 4.543}, {'end': 323.465, 'text': 'To set up an appointment, I can click on this email message and I can drag and drop it down to the calendar icon.', 'start': 317.421, 'duration': 6.044}, {'end': 325.606, 'text': "Once I hover over, I'll release.", 'start': 324.025, 'duration': 1.581}, {'end': 330.51, 'text': 'This opens up a new appointment and it pulls in the subject of the email.', 'start': 326.187, 'duration': 4.323}, {'end': 332.531, 'text': 'It also pulls in all of the context.', 'start': 330.63, 'duration': 1.901}, {'end': 337.014, 'text': 'All I need to do now is select a date and a time and my appointment is ready to go.', 'start': 332.951, 'duration': 4.063}, {'end': 342.456, 'text': 'Tip number five, you can very easily recreate a meeting on your calendar.', 'start': 337.774, 'duration': 4.682}, {'end': 348.618, 'text': 'Tomorrow we have a new cookie brainstorming session coming up and we just have an hour set aside for this.', 'start': 343.176, 'duration': 5.442}], 'summary': 'Efficiently set up appointments by dragging email to calendar icon and recreating meetings on the calendar with ease.', 'duration': 36.56, 'max_score': 312.058, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc312058.jpg'}, {'end': 382.772, 'src': 'embed', 'start': 353.6, 'weight': 2, 'content': [{'end': 355.861, 'text': 'So I want to make sure I set up a subsequent meeting.', 'start': 353.6, 'duration': 2.261}, {'end': 363.524, 'text': 'Now I could go in and set up a whole new meeting, invite all the same people, provide all the same context, or I could simply click on this meeting,', 'start': 355.881, 'duration': 7.643}, {'end': 367.085, 'text': 'press control and then drag over, and I now have a new meeting.', 'start': 363.524, 'duration': 3.561}, {'end': 369.086, 'text': "Now it's not formalized yet.", 'start': 367.665, 'duration': 1.421}, {'end': 372.007, 'text': 'I need to click in and send it to all of the meeting participants.', 'start': 369.166, 'duration': 2.841}, {'end': 376.949, 'text': "Here I've clicked into the meeting and then I'll click on send and that meeting is now formalized.", 'start': 372.487, 'duration': 4.462}, {'end': 377.99, 'text': 'That was pretty easy.', 'start': 377.149, 'duration': 0.841}, {'end': 382.772, 'text': "Tip number six, I can change the time scale that's shown within Outlook.", 'start': 378.01, 'duration': 4.762}], 'summary': 'Learn how to set up a subsequent meeting and formalize it within outlook easily. tip: change time scale in outlook.', 'duration': 29.172, 'max_score': 353.6, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc353600.jpg'}, {'end': 429.154, 'src': 'heatmap', 'start': 377.149, 'weight': 0, 'content': [{'end': 377.99, 'text': 'That was pretty easy.', 'start': 377.149, 'duration': 0.841}, {'end': 382.772, 'text': "Tip number six, I can change the time scale that's shown within Outlook.", 'start': 378.01, 'duration': 4.762}, {'end': 387.454, 'text': 'By default, when you look at the calendar here, it shows 30 minute increments.', 'start': 383.352, 'duration': 4.102}, {'end': 395.018, 'text': 'But what if I want more granularity or maybe less granularity? I can come over to the left hand side where I see the time scale.', 'start': 387.574, 'duration': 7.444}, {'end': 398.78, 'text': 'I can right click and I could change it to any one of these values here.', 'start': 395.478, 'duration': 3.302}, {'end': 401.621, 'text': "So let's say I want to set up some 45 minute meetings.", 'start': 399.22, 'duration': 2.401}, {'end': 403.662, 'text': "Here I'll change the scale to 15 minutes.", 'start': 401.841, 'duration': 1.821}, {'end': 408.745, 'text': 'Here now you see a lot more details and I could highlight a 45 minute slot right here.', 'start': 404.183, 'duration': 4.562}, {'end': 413.708, 'text': 'If I want to change back, I simply right click and here I could switch it back to the default of 30 minutes.', 'start': 409.405, 'duration': 4.303}, {'end': 420.19, 'text': 'Tip number seven, you can very easily show multiple time zones on your Outlook calendar.', 'start': 414.728, 'duration': 5.462}, {'end': 429.154, 'text': "One of my designers at the Kevin Cookie company, Grady, works and lives in Hawaii and he's requested that we meet at 10 a.m. on Friday.", 'start': 420.851, 'duration': 8.303}], 'summary': 'Outlook allows changing time scale and displaying multiple time zones.', 'duration': 41.58, 'max_score': 377.149, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc377149.jpg'}, {'end': 504.909, 'src': 'heatmap', 'start': 481.021, 'weight': 0.826, 'content': [{'end': 488.785, 'text': 'said he wants to meet at 10 a.m. Right over here I can check this box for time zones and here I can set it to the Hawaiian time zone.', 'start': 481.021, 'duration': 7.764}, {'end': 493.647, 'text': "So there is 10 a.m. and then on my calendar it'll show up as 1 p.m. Pacific time.", 'start': 489.085, 'duration': 4.562}, {'end': 499.928, 'text': 'Tip number eight, you can view other calendars side by side with your own calendar.', 'start': 494.807, 'duration': 5.121}, {'end': 504.909, 'text': 'And along with that, you could even overlay these other calendars on top of your calendar.', 'start': 500.248, 'duration': 4.661}], 'summary': 'Meeting at 10 a.m. in hawaiian time, shows up as 1 p.m. pacific time. can view other calendars side by side and overlay them.', 'duration': 23.888, 'max_score': 481.021, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc481021.jpg'}, {'end': 607.428, 'src': 'heatmap', 'start': 582.047, 'weight': 4, 'content': [{'end': 587.993, 'text': 'Maybe your favorite sports team has a calendar, or you could even create a new blank calendar and then you can share it with others,', 'start': 582.047, 'duration': 5.946}, {'end': 590.215, 'text': 'so you can work together on a shared calendar.', 'start': 587.993, 'duration': 2.222}, {'end': 597.681, 'text': 'Tip number nine, you can open up a new window for your calendar so you can look at your calendar alongside your email.', 'start': 590.876, 'duration': 6.805}, {'end': 603.725, 'text': 'Right now I have my calendar open, but if I want to jump to my email, then I lose context of my calendar.', 'start': 598.281, 'duration': 5.444}, {'end': 607.428, 'text': 'Instead, I can leave my calendar open all the time as well.', 'start': 604.205, 'duration': 3.223}], 'summary': 'Learn to create and share a shared calendar, and access it alongside email.', 'duration': 30.606, 'max_score': 582.047, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc582047.jpg'}, {'end': 650.956, 'src': 'heatmap', 'start': 624.742, 'weight': 5, 'content': [{'end': 629.566, 'text': 'and if I open up this again now, I have my mail and my calendar both open at the same time.', 'start': 624.742, 'duration': 4.824}, {'end': 634.411, 'text': 'Tip number 10, you can use color to better visualize your calendar.', 'start': 630.047, 'duration': 4.364}, {'end': 640.553, 'text': 'Now, right now, all of my upcoming meetings and appointments are just in the default or the standard blue.', 'start': 635.031, 'duration': 5.522}, {'end': 644.474, 'text': 'Here, if I right click on the calendar, I can change the default color.', 'start': 641.153, 'duration': 3.321}, {'end': 646.815, 'text': 'Maybe I want to go with just a calming green.', 'start': 644.654, 'duration': 2.161}, {'end': 650.956, 'text': 'But maybe I have some meetings coming up that really need my attention.', 'start': 647.555, 'duration': 3.401}], 'summary': 'Tip: use color to visualize calendar, customize for better attention.', 'duration': 26.214, 'max_score': 624.742, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc624742.jpg'}], 'start': 289.807, 'title': 'Outlook and company calendar management', 'summary': 'Covers tips for efficient use of outlook calendar, including setting up appointments from emails, recreating meetings, changing time scale, and managing company and personal calendars, including overlaying, color coding, and categorization for better visualization and organization.', 'chapters': [{'end': 504.909, 'start': 289.807, 'title': 'Outlook calendar efficiency tips', 'summary': 'Outlines tips for efficient use of outlook calendar, including setting up appointments from emails, recreating meetings, changing time scale, showing multiple time zones, and viewing other calendars side by side with your own.', 'duration': 215.102, 'highlights': ['7 You can easily show multiple time zones on your Outlook calendar by adding up to three time zones and converting meeting times, improving productivity and reducing errors in scheduling.', '6 Changing the time scale within Outlook allows for more granularity, such as setting up 45-minute meetings, improving scheduling flexibility and adaptability.', '5 Recreating meetings by dragging over the existing meeting to set up subsequent meetings, optimizing time management and reducing redundant tasks.', '4 Setting up appointments directly from emails by dragging and dropping them to the calendar icon, enhancing productivity and streamlining the appointment scheduling process.', '8 Viewing other calendars side by side and overlaying them on top of your calendar for improved visibility and coordination, enhancing collaboration and scheduling efficiency.']}, {'end': 666.503, 'start': 505.689, 'title': 'Managing company calendar and events', 'summary': 'Demonstrates how to manage company and personal calendars, overlay calendars, add new calendars, and utilize color coding and categories for better visualization and organization, including features such as adding events, opening calendar in a new window, and using color to distinguish different types of events.', 'duration': 160.814, 'highlights': ['The chapter demonstrates how to manage company and personal calendars, overlay calendars, add new calendars, and utilize color coding and categories for better visualization and organization.', "Users can add other people's calendars from the organization, find calendars on the internet, or create a new blank calendar and share it with others for collaboration.", 'Users can open a new window for their calendar to view it alongside their email, providing a seamless workflow without losing context.', 'Users can use color coding to distinguish different types of events, such as using calming green for default events and a different color for meetings that require special attention.', 'The option to open the calendar in a new window allows users to view the calendar alongside their email, providing a seamless workflow without losing context.']}], 'duration': 376.696, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc289807.jpg', 'highlights': ['You can easily show multiple time zones on your Outlook calendar by adding up to three time zones and converting meeting times, improving productivity and reducing errors in scheduling.', 'Changing the time scale within Outlook allows for more granularity, such as setting up 45-minute meetings, improving scheduling flexibility and adaptability.', 'Recreating meetings by dragging over the existing meeting to set up subsequent meetings, optimizing time management and reducing redundant tasks.', 'Setting up appointments directly from emails by dragging and dropping them to the calendar icon, enhancing productivity and streamlining the appointment scheduling process.', 'Viewing other calendars side by side and overlaying them on top of your calendar for improved visibility and coordination, enhancing collaboration and scheduling efficiency.', 'The chapter demonstrates how to manage company and personal calendars, overlay calendars, add new calendars, and utilize color coding and categories for better visualization and organization.', "Users can add other people's calendars from the organization, find calendars on the internet, or create a new blank calendar and share it with others for collaboration.", 'Users can open a new window for their calendar to view it alongside their email, providing a seamless workflow without losing context.', 'Users can use color coding to distinguish different types of events, such as using calming green for default events and a different color for meetings that require special attention.', 'The option to open the calendar in a new window allows users to view the calendar alongside their email, providing a seamless workflow without losing context.']}, {'end': 979.678, 'segs': [{'end': 715.959, 'src': 'embed', 'start': 687.68, 'weight': 1, 'content': [{'end': 690.922, 'text': "I'll just use one of these existing categories, the yellow category.", 'start': 687.68, 'duration': 3.242}, {'end': 698.265, 'text': "One thing that's really neat is over on the right hand side, I can also set a shortcut key to toggle this category on.", 'start': 691.602, 'duration': 6.663}, {'end': 700.826, 'text': "I'll go with control F2 and then click on OK.", 'start': 698.465, 'duration': 2.361}, {'end': 707.291, 'text': "Back within the calendar now, with this item selected, I can press Ctrl F2 and that'll toggle it yellow.", 'start': 701.286, 'duration': 6.005}, {'end': 712.235, 'text': "So this way I definitely won't miss that this meeting is coming up, so this way I'll have some time to prepare.", 'start': 707.591, 'duration': 4.644}, {'end': 715.959, 'text': "If I press Ctrl F2 again, that'll toggle off the color.", 'start': 712.676, 'duration': 3.283}], 'summary': 'Demonstrating how to use shortcut keys to toggle categories in the calendar.', 'duration': 28.279, 'max_score': 687.68, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc687680.jpg'}, {'end': 776.97, 'src': 'embed', 'start': 749.153, 'weight': 0, 'content': [{'end': 751.897, 'text': 'I want to cut down on when people schedule meetings with me.', 'start': 749.153, 'duration': 2.744}, {'end': 756.423, 'text': "Over here, I'll right click on my calendar and then I'll go down to calendar options.", 'start': 752.478, 'duration': 3.945}, {'end': 762.812, 'text': "Within calendar options, I can adjust my work hours and 8 to 5, once again, that's a really long day.", 'start': 756.863, 'duration': 5.949}, {'end': 764.594, 'text': 'Let me instead shift that.', 'start': 763.232, 'duration': 1.362}, {'end': 769.642, 'text': "Maybe let's say I start at 10 a.m. and I should probably be out by about, let's say 2 p.m..", 'start': 764.695, 'duration': 4.947}, {'end': 773.567, 'text': "You know I'll work really efficiently in between those four hours.", 'start': 770.745, 'duration': 2.822}, {'end': 776.97, 'text': "I'll leave the days as is, but I could adjust those as well.", 'start': 774.088, 'duration': 2.882}], 'summary': 'Adjusting work hours to 10am-2pm to increase efficiency.', 'duration': 27.817, 'max_score': 749.153, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc749153.jpg'}, {'end': 829.044, 'src': 'heatmap', 'start': 779.612, 'weight': 1, 'content': [{'end': 785.297, 'text': "Back within my calendar now, you'll see that my core hours now show up between 10 and 2.", 'start': 779.612, 'duration': 5.685}, {'end': 788.299, 'text': 'So hopefully this influences when people schedule meetings with me.', 'start': 785.297, 'duration': 3.002}, {'end': 790.281, 'text': 'Hopefully this lightens my meeting load.', 'start': 788.319, 'duration': 1.962}, {'end': 791.281, 'text': "We'll see what happens.", 'start': 790.481, 'duration': 0.8}, {'end': 797.374, 'text': 'Tip number 12, you can bring even more power into your Outlook calendar by using add-ins.', 'start': 792.168, 'duration': 5.206}, {'end': 804.522, 'text': 'Back in the Mail view on the Home tab all the way over on the right-hand side, you have the option to get third-party add-ins.', 'start': 797.935, 'duration': 6.587}, {'end': 805.463, 'text': "Let's click on this.", 'start': 804.723, 'duration': 0.74}, {'end': 811.591, 'text': 'This opens up a prompt where you can add hundreds of different add-ins into Microsoft Outlook.', 'start': 805.904, 'duration': 5.687}, {'end': 817.495, 'text': 'You might be wondering, well, are there any good ones for calendaring? One of my favorites is called Find Time.', 'start': 812.051, 'duration': 5.444}, {'end': 818.836, 'text': "Here, I'll click on this.", 'start': 817.855, 'duration': 0.981}, {'end': 822.859, 'text': "With Find Time if you're having difficulty meeting with others.", 'start': 819.336, 'duration': 3.523}, {'end': 824.841, 'text': 'maybe they have a really busy calendar.', 'start': 822.859, 'duration': 1.982}, {'end': 829.044, 'text': "maybe they work in a different company and you can't see their free busy data.", 'start': 824.841, 'duration': 4.203}], 'summary': 'Adjusting core hours to 10-2, exploring outlook add-ins like find time for scheduling challenges.', 'duration': 49.432, 'max_score': 779.612, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc779612.jpg'}, {'end': 860.424, 'src': 'heatmap', 'start': 833.107, 'weight': 2, 'content': [{'end': 836.369, 'text': 'So it makes it really easy to find a time that works for everyone.', 'start': 833.107, 'duration': 3.262}, {'end': 837.43, 'text': 'Another reason.', 'start': 836.81, 'duration': 0.62}, {'end': 838.651, 'text': 'I also love this add-in.', 'start': 837.43, 'duration': 1.221}, {'end': 841.273, 'text': 'when I worked at Microsoft, I worked on the incubation team.', 'start': 838.651, 'duration': 2.622}, {'end': 844.335, 'text': 'that launched fine time, so you should definitely give it a try.', 'start': 841.593, 'duration': 2.742}, {'end': 850.138, 'text': 'Tip number 13, you can set meetings to automatically start late or end early.', 'start': 844.955, 'duration': 5.183}, {'end': 856.942, 'text': "When you look at my calendar here, I have a lot of meetings that just run up into the next meeting and there's no buffer in between.", 'start': 850.778, 'duration': 6.164}, {'end': 860.424, 'text': "There's no time to go to the bathroom or grab a drink of water.", 'start': 857.282, 'duration': 3.142}], 'summary': 'Microsoft incubation team launched fine time, set automatic meeting adjustments, and optimize schedules.', 'duration': 27.317, 'max_score': 833.107, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc833107.jpg'}, {'end': 895.216, 'src': 'embed', 'start': 868.749, 'weight': 3, 'content': [{'end': 873.434, 'text': 'Within calendar options, right near the top, here I could toggle this on.', 'start': 868.749, 'duration': 4.685}, {'end': 877.177, 'text': 'I can set a meeting to either start late or end early.', 'start': 873.894, 'duration': 3.283}, {'end': 878.539, 'text': "I'll go with end early.", 'start': 877.378, 'duration': 1.161}, {'end': 883.263, 'text': "Right down here for shorter meetings, if it's less than an hour, I could set it to five minutes.", 'start': 879.259, 'duration': 4.004}, {'end': 884.164, 'text': "Here I'll go with that.", 'start': 883.363, 'duration': 0.801}, {'end': 888.809, 'text': "And maybe if the meeting's longer than let's say an hour, I can have it end 10 minutes early.", 'start': 884.585, 'duration': 4.224}, {'end': 890.69, 'text': "I'll select 10 minutes and then click on OK.", 'start': 888.889, 'duration': 1.801}, {'end': 893.514, 'text': "Here I'll try to schedule an hour meeting now.", 'start': 891.351, 'duration': 2.163}, {'end': 895.216, 'text': 'Let me click on new meeting request.', 'start': 893.674, 'duration': 1.542}], 'summary': 'The user can customize meeting durations to end early, e.g. 5 mins for short meetings and 10 mins for longer ones.', 'duration': 26.467, 'max_score': 868.749, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc868749.jpg'}, {'end': 967.875, 'src': 'heatmap', 'start': 907.173, 'weight': 4, 'content': [{'end': 913.897, 'text': 'Tip number 14, and unfortunately this is the very last tip of today, but this is a good one.', 'start': 907.173, 'duration': 6.724}, {'end': 917.58, 'text': "I'm going to show you how you can make it easier to look at your calendar.", 'start': 914.077, 'duration': 3.503}, {'end': 921.943, 'text': "And no, I'm not going to show you how you could just magically make meetings disappear.", 'start': 918.1, 'duration': 3.843}, {'end': 925.385, 'text': "Instead, I'm going to show you how you can use dark mode.", 'start': 922.423, 'duration': 2.962}, {'end': 930.468, 'text': 'Here within the calendar, simply right click on your calendar and go down to calendar options.', 'start': 925.885, 'duration': 4.583}, {'end': 939.273, 'text': 'Within calendar options, over on the left hand side, click on general and right down here you have the option to change the office theme.', 'start': 930.948, 'duration': 8.325}, {'end': 943.615, 'text': 'This will change the office theme across all of your different office apps.', 'start': 939.773, 'duration': 3.842}, {'end': 946.817, 'text': "Right here I'll click black and then I'll click on OK.", 'start': 944.196, 'duration': 2.621}, {'end': 950.881, 'text': 'And look at this, the calendar already looks better.', 'start': 948.018, 'duration': 2.863}, {'end': 957.847, 'text': "It's a little bit easier on my eyes and maybe in the future, I'll come up with a tip where maybe I could cut down on your meeting load.", 'start': 951.301, 'duration': 6.546}, {'end': 963.812, 'text': "All right, if you learn some new tips that you're going to put to use, please give this video a thumbs up.", 'start': 958.587, 'duration': 5.225}, {'end': 967.875, 'text': 'To see more videos like this, be sure to hit that subscribe button.', 'start': 964.252, 'duration': 3.623}], 'summary': 'Tip 14: use dark mode to make calendar viewing easier and change office theme to black for better visibility.', 'duration': 60.702, 'max_score': 907.173, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc907173.jpg'}], 'start': 667.224, 'title': 'Outlook calendar tips & tricks', 'summary': 'Provides tips for outlook calendar, including setting up categories, assigning shortcut keys, changing work hours, using add-ins, adjusting meeting timings, and enabling dark mode for easier viewing, to improve efficiency and reduce meeting load.', 'chapters': [{'end': 791.281, 'start': 667.224, 'title': 'Outlook calendar tips & tricks', 'summary': 'Discusses setting up categories for meetings, assigning shortcut keys for categories, and changing work hours in outlook to improve efficiency and reduce meeting load.', 'duration': 124.057, 'highlights': ['I can set up categories for meetings, including predefined ones or my own, and assign shortcut keys to toggle the category on and off, such as using Ctrl F2 for the yellow category.', 'I can change my work hours in Outlook to reflect my core working hours, such as shifting from an 8 a.m. - 5 p.m. schedule to a more efficient 10 a.m. - 2 p.m. schedule, thereby influencing when people schedule meetings with me and potentially lightening my meeting load.']}, {'end': 979.678, 'start': 792.168, 'title': 'Outlook calendar tips & tricks', 'summary': 'Provides outlook calendar tips, including using add-ins to streamline scheduling, setting meetings to automatically start late or end early to allow for breaks, and enabling dark mode for easier calendar viewing.', 'duration': 187.51, 'highlights': ['Tip number 12: Using the Find Time add-in to propose and vote on meeting times, making it easier to find a time that works for everyone.', 'Tip number 13: Setting meetings to automatically end early, allowing for buffer time between meetings for breaks.', 'Tip number 14: Enabling dark mode for a more visually comfortable calendar viewing experience across Office apps.']}], 'duration': 312.454, 'thumbnail': 'https://coursnap.oss-ap-southeast-1.aliyuncs.com/video-capture/6BU_ELSsDLc/pics/6BU_ELSsDLc667224.jpg', 'highlights': ['I can change my work hours in Outlook to reflect my core working hours, such as shifting from an 8 a.m. - 5 p.m. schedule to a more efficient 10 a.m. - 2 p.m. schedule, thereby influencing when people schedule meetings with me and potentially lightening my meeting load.', 'I can set up categories for meetings, including predefined ones or my own, and assign shortcut keys to toggle the category on and off, such as using Ctrl F2 for the yellow category.', 'Tip number 12: Using the Find Time add-in to propose and vote on meeting times, making it easier to find a time that works for everyone.', 'Tip number 13: Setting meetings to automatically end early, allowing for buffer time between meetings for breaks.', 'Tip number 14: Enabling dark mode for a more visually comfortable calendar viewing experience across Office apps.']}], 'highlights': ["Outlook can determine dates using natural language, such as 'in seven weeks' or 'the second Monday in July', saving time and effort in manually counting dates.", 'Outlook can also recognize specific dates like holidays, such as Christmas, and determine the corresponding date, like December 25th, streamlining the process of setting meeting dates.', 'You can efficiently manage your calendar views by customizing them to view specific time periods and options, such as individual days, work weeks, weeks, months, and even a schedule view.', 'You can easily select and view multiple dates simultaneously to schedule meetings, preserving all the context from the email thread and making it easier to set up a meeting.', "You can reply to an email thread with a meeting, preserving all of the context from the email thread, by selecting the 'Reply with a meeting' option or using the shortcut key control alt and R.", 'You can easily show multiple time zones on your Outlook calendar by adding up to three time zones and converting meeting times, improving productivity and reducing errors in scheduling.', 'Changing the time scale within Outlook allows for more granularity, such as setting up 45-minute meetings, improving scheduling flexibility and adaptability.', 'Recreating meetings by dragging over the existing meeting to set up subsequent meetings, optimizing time management and reducing redundant tasks.', 'Setting up appointments directly from emails by dragging and dropping them to the calendar icon, enhancing productivity and streamlining the appointment scheduling process.', 'Viewing other calendars side by side and overlaying them on top of your calendar for improved visibility and coordination, enhancing collaboration and scheduling efficiency.', 'The chapter demonstrates how to manage company and personal calendars, overlay calendars, add new calendars, and utilize color coding and categories for better visualization and organization.', "Users can add other people's calendars from the organization, find calendars on the internet, or create a new blank calendar and share it with others for collaboration.", 'Users can open a new window for their calendar to view it alongside their email, providing a seamless workflow without losing context.', 'Users can use color coding to distinguish different types of events, such as using calming green for default events and a different color for meetings that require special attention.', 'The option to open the calendar in a new window allows users to view the calendar alongside their email, providing a seamless workflow without losing context.', 'I can change my work hours in Outlook to reflect my core working hours, such as shifting from an 8 a.m. - 5 p.m. schedule to a more efficient 10 a.m. - 2 p.m. schedule, thereby influencing when people schedule meetings with me and potentially lightening my meeting load.', 'I can set up categories for meetings, including predefined ones or my own, and assign shortcut keys to toggle the category on and off, such as using Ctrl F2 for the yellow category.', 'Tip number 12: Using the Find Time add-in to propose and vote on meeting times, making it easier to find a time that works for everyone.', 'Tip number 13: Setting meetings to automatically end early, allowing for buffer time between meetings for breaks.', 'Tip number 14: Enabling dark mode for a more visually comfortable calendar viewing experience across Office apps.']}